October 2, 2000
MINUTES OF COUNCIL
A regular session of Troy City Council was held Monday, October 2, 2000, at 7:30 p.m. at the Community Room, Public Square (temporary meeting place).
Members Present: Baker, Beamish, Bretland, Douglas, Howe and Saxton.
A motion was made by Mr. Douglas, seconded by Mr. Howe, to excuse Mr. Mercer. Motion passed by unanimous roll call vote.
Presiding Officer: William F. Lohrer, President of Council
Others Present: Peter E. Jenkins, Mayor
N. Lawrence Wolke, Director of Public Service and Safety
W. McGregor Dixon, Jr., Director of Law
The Clerk gave a summary of the September 18, 2000, minutes of Council. There were no additions or corrections to these minutes. Upon motion of Mr. Howe, seconded by Mrs. Saxton, these minutes were approved by unanimous roll call vote.
COMMITTEE REPORTS:
BUILDINGS, STREETS & SIDEWALKS COMMITTEE: Mrs. Baker, Chairman, reported that Committee recommends legislation be prepared authorizing an application for OPWC funds for the W. Main Street Improvement Project, for funding of 70% of the cost, up to $450,000, with Committee noting that the project design will soon be presented for authorization and bidding/contracting will not take place until after July, 2001, based on when OPWC releases funds.
Report signed by Howe, Saxton and Baker.
FINANCE: Mr. Beamish, Chairman, reported that Committee recommends legislation be prepared authorizing bidding for certain supplies for 2001 and the purchase of fuels on the open market.
Report signed by Douglas and Beamish.
LAW & ORDINANCE: Mr. Douglas, Chairman, as follows: 1) after much discussion and deliberation, Committee recommends that Council Chambers be wired for the televising of Council meetings (live or tape) during the current renovation so that the ability to televise meetings would be available if there was desire to do so and that Council meetings not be televised (live or tape). (copy of entire report attached to original minutes). A motion was made by Mr. Douglas, seconded by Mr. Howe, to accept the report of the Law & Ordinance Committee regarding televising of Council meetings. Vote - yes: Bretland, Howe, Beamish, Baker, Douglas and Saxton; no: none
MOTION PASSED
2) Committee recommends legislation be prepared accepting the final plat of Edgewater Section One and the final plat of the Edgewater Park.
3) Committee recommends legislation be prepared to prohibit other than assistance animals from the Miami River Levee (festival site) during the Strawberry Festival and July 4th Celebration, with levee area generally considered to be between the river and Staunton Rd. and the Adams Street and Market Street bridges.
Discussion. Mrs. Baker asked about the same prohibition during other festivals and the downtown area when that area is involved with a festival or special event where a large number of persons gather. Mr. Dixon commented that the recommendation of the Committee is in response to a request from the Strawberry Festival Committee for the levee area, with the July 4th celebration added as it is in the same area, and if there is a request to prohibit non-assistance animals from other events, those requests can be considered separately.
Reports signed by Saxton and Douglas.
RECREATION AND PARKS: Mr. Howe, Chairman, reported as follows: 1) staff has advised that the air conditioning installation in the Hobart Arena should be rebid based on the results of recent evaluations, that ice will shortly be placed and will remain until April at which time the ice will be removed and the air conditioning installed. 2) Committee recommends golf fees be adjusted based on the Park Board recommendation that only impacts memberships (unlimited play and pass plus greens fees) for 2001. 3) Committee reviewed information regarding the overbids for renovation of north five tennis courts, understands overbids are a result of fuel/oil increases, feels the project should proceed so work can be completed to permit court use in the spring, and recommends legislation be prepared authorizing the Board of Park Commissioners to enter into a contract with Coate Construction, Inc. (low
bidder) in the amount of $85,800, which is an increase in authorization. Committee further recommends legislation be submitted as an emergency measure so the work can be done before the asphalt plant closes for the winter.
Reports signed by Beamish, Bretland and Howe.
10-2-2000 page two
SAFETY & HEALTH COMMITTEE. Mr. Bretland, Chairman, reported that Committee recommends that legislation be prepared authorizing the Director of Public Service & Safety to enter into a contract with W. S. Electronics (sole source vendor) for the balance of the radios for the Police Department at a cost of $37,352.
Report signed by Beamish, Howe and Bretland.
RESOLUTION NO. R-55-2000
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A CONTRACT WITH W.S. ELECTRONICS FOR RADIOS
This Resolution was given first title reading.
Mr. Beamish moved for suspension of three readings. Motion seconded by Mr. Howe.
Yes: Howe, Beamish, Baker, Douglas, Saxton and Bretland.
No: None.
Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker.
Yes: Beamish, Baker, Douglas, Saxton, Bretland and Howe.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-56-2000
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO MAKE APPLICATION FOR OPWC (STATE ISSUE 2) FUNDS FOR THE WEST MAIN STREET IMPROVEMENT
This Resolution was given first title reading.
Mrs. Baker moved for suspension of three readings. Motion seconded by Mr. Beamish.
Yes: Baker, Douglas, Saxton, Bretland, Howe and Beamish.
No: None.
Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker.
Yes: Douglas, Saxton, Bretland, Howe, Beamish and Baker.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-57-2000
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE PURCHASE OF SUPPLIES AND MATERIALS
This Resolution was given first title reading.
Mr. Howe moved for suspension of three readings. Motion seconded by Mr. Douglas.
Yes: Saxton, Bretland, Howe, Beamish, Baker and Douglas.
No: None.
Mr. Douglas moved for adoption. Motion seconded by Mr. Beamish.
Yes: Bretland, Howe, Beamish, Baker, Douglas and Saxton.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-58-2000
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ENTER INTO AGREEMENTS FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL AFTER BIDDING ON THE OPEN MARKET AND AWARDING CONTRACTS ON A LOWEST AND BEST BID BASIS
This Resolution was given first title reading.
Mr. Beamish moved for suspension of three readings. Motion seconded by Mrs. Saxton.
Yes: Howe, Beamish, Baker, Douglas, Saxton and Bretland.
No: None.
Mr. Beamish moved for adoption. Motion seconded by Mr. Howe.
Yes: Beamish, Baker, Douglas, Saxton, Bretland and Howe.
No: None. RESOLUTION ADOPTED
10-2-2000 page three
RESOLUTION NO. R-59-2000
RESOLUTION AUTHORIZING THE BOARD OF PARK COMMISSIONERS OF THE CITY OF TROY, OHIO, TO ENTER INTO A CONTRACT WITH COATE CONSTRUCTION, INC. FOR THE RENOVATION OF TENNIS COURTS AND DECLARING AN EMERGENCY
This Resolution was given first title reading.
Mrs. Saxton moved for suspension of three readings. Motion seconded by Mrs. Baker.
Yes: Baker, Douglas, Saxton, Bretland, Howe and Beamish.
No: None.
Mr. Howe moved for adoption. Motion seconded by Mr. Beamish.
Yes: Douglas, Saxton, Bretland, Howe, Beamish and Baker.
No: None. RESOLUTION ADOPTED
ORDINANCE NO. O-37-2000
ORDINANCE AMENDING SECTION 933.21 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO REGARDING GOLF COURSE FEES
This Ordinance was given first title reading.
Mr. Howe moved for suspension of three readings. Motion seconded by Mr. Beamish.
Yes: Saxton, Bretland, Howe, Beamish, Baker and Douglas.
No: None.
Mr. Howe moved for adoption. Motion seconded by Mr. Beamish.
Yes: Bretland, Howe, Beamish, Baker, Douglas and Saxton.
No: None. ORDINANCE ADOPTED
ORDINANCE NO. O-38-2000
ORDINANCE ACCEPTING THE FINAL PLAT OF EDGEWATER SECTION ONE IN THE CITY OF TROY, OHIO
This Ordinance was given first title reading.
Mr. Douglas moved for suspension of three readings. Motion seconded by Mrs. Baker.
Yes: Howe, Beamish, Baker, Douglas, Saxton and Bretland.
No: None.
Mr. Douglas moved for adoption. Motion seconded by Mr. Howe.
Yes: Beamish, Baker, Douglas, Saxton, Bretland and Howe.
No: None. ORDINANCE ADOPTED
ORDINANCE NO. O-39-2000
ORDINANCE ACCEPTING THE FINAL PLAT OF EDGEWATER PARK IN THE CITY OF TROY, OHIO
This Ordinance was given first title reading.
Mr. Douglas moved for suspension of three readings. Motion seconded by Mrs. Baker.
Yes: Baker, Douglas, Saxton, Bretland, Howe and Beamish.
No: None.
Mr. Douglas moved for adoption. Motion seconded by Mrs. Saxton.
Yes: Douglas, Saxton, Bretland, Howe, Beamish and Baker.
No: None. ORDINANCE ADOPTED
A motion was made by Mrs. Saxton, seconded by Mr. Beamish, to amend the agenda to add Ordinance No. 0-40-2000, to move Council meetings from the temporary meeting place of the Community Room back to City Hall in the basement conference room, as the work in the basement has been completed. It was commented that once the second floor of City Hall is renovated, it will be necessary to enact legislation to then return Council meetings to the Council Chambers. MOTION PASSED, UNANIMOUS ROLL CALL VOTE
10-2-2000 page four
ORDINANCE NO. O-40-2000
ORDINANCE RETURNING CITY COUNCIL MEETINGS TO CITY HALL AND DECLARING AN EMERGENCY
This Ordinance was given first title reading.
Mr. Howe moved for suspension of three readings. Motion seconded by Mr. Douglas.
Yes: Saxton, Bretland, Howe, Beamish, Baker and Douglas.
No: None.
Mr. Douglas moved for adoption. Motion seconded by Mrs. Saxton.
Yes: Bretland, Howe, Beamish, Baker, Douglas and Saxton.
No: None. ORDINANCE ADOPTED
ACCEPTANCE OF THE REPORT OF ALTICK & CORWIN REGARDING OWNERSHIP AND OTHER ISSUES REGARDING STOUDER MEMORIAL HOSPITAL. A motion was made by Mr. Beamish, seconded by Mr. Douglas, to accept the report of the legal firm of Altick & Corwin, which report was presented to Council at the previous meeting.
Voting: Howe, Beamish, Baker, Douglas, Saxton and Bretland. No: None MOTION APPROVED
COMMENTS OF THE MAYOR. Mayor Jenkins advised that the University of Phoenix continues to work on establishing a campus in Troy, with classes to be held at Troy High School and the administrative offices to be Hobart Center for County Government building.
COMMENTS OF COUNCIL PRESIDENT. Mr. Lohrer stated that the Troy Main Street Director will make a report to Council at the next meeting and then at the second meeting in January, April and July.
COMMENTS OF COUNCIL:
-Mrs. Baker stated that she voted to accept the report of the Law & Ordinance Committee regarding televising Council meetings as an accurate reflection of discussions, but she continued to support the televising of the meetings as an ideal opportunity to reach more citizens and to sponsor more interest by the public.
-Mr. Bretland stated he supports Mrs. Baker's comments regarding televising Council meetings.
-Mr. Douglas commented that the Law & Ordinance Committee continues to study the issues of items such as news racks in public right-of-way and truck/RV parking on the street, and any comments would be appreciated.
STAFF COMMENTS. Fire Chief Denney provided an update regarding Fire Dept. activities and commented that October 8 commences Fire Prevention Week and the Troy Fire Department recently sponsored countywide training for a number of incidents.
A motion was made by Mr. Douglas, seconded by Mr. Howe, to recess into executive session to discuss negotiations with our public employees concerning their terms and conditions of employment. This motion was passed by unanimous roll call vote. At 8:40 p.m. Council adjourned into executive session. At 9:20 p.m., Council returned from executive session.
There being no further business, Council adjourned at 9:28 p.m.
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President of Council
Clerk of Council