| November 18, 2002 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, November 18, 2002, at 7:00 p.m. in Council Chambers. Members Present: Cultice, Baker, Saxton, Beamish, Wise, Mercer, and Bretland. Presiding Officer: William F. Lohrer, President of Council Others Present: Peter E. Jenkins, Mayor David E. Anderson, Director of Public Service & Safety W. McGregor Dixon, Jr., Director of Law MINUTES: The Clerk gave a summary of the November 4, 2002 meeting of Council. There were no corrections or additions in this regard, and upon motion of Mrs. Saxton, seconded by Mr. Cultice, these minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: BUILDINGS, STREETS & SIDEWALKS COMMITTEE: Mrs. Baker, Chairman, reported that Committee recommends legislation be prepared increasing the authorization for the N. Cherry St. Parking Lot reconstruction project by $15,000 (to $100,000), as an old substructure has been discovered under the parking lot that needs to be removed so as not to negatively impact the integrity of the new asphalt. As this project is now under construction, Committee further recommended the legislation be prepared as an emergency measure. Report signed by Bretland, Cultice and Baker. FINANCE: Mr. Beamish, Chairman, reported as follows: 1) Committee recommends legislation be prepared authorizing a contract with Rozzi's Famous Fireworks in the amount of $28,000 for the 7-4-2003 fireworks, with it being noted that funding will be solicited to help offset the cost. 2) Committee recommends legislation be prepared authorizing funding for Troy Main Street, Inc. for 2003 in the amount of $95,000, with the funding not to be released prior to April 2003. Reports signed by Cultice, Mercer and Beamish. LAW & ORDINANCE. Mrs. Saxton, Chairman, reported as follows: 1) Committee recommends legislation be prepared amending the guidelines for the Downtown Building Repair Revolving Loan Fund to increase the membership of the Downtown Loan Committee to add two additional positions as full voting members - the President of Troy City Council and the President of the Troy Area Chamber of Commerce. Discussion. Mr. Bretland asked if the loan applications considered by the DLC come before Council, and Mr. Dando, Development Director, commented that the applications come before Council if the loan amount exceeds $15,000. Mr. Bretland stated he has concerns about the change. 2) Committee considered the lease of a small parcel of land south of Staunton Road and west of the railroad, and even though there may be a party interested in a long-term lease that would bring in revenue, Committee did not feel the property could be declared excess and did not feel a lease of such land could be authorized at this time. Discussion. Mrs. Saxton stated she would like to take this subject back to Committee for further information and discussion. Reports signed by Beamish, Mercer and Saxton. UTILITIES: Mr. Mercer, Chairman, reported that Committee recommends legislation be prepared authorizing an Agreement between Troy and West Milton to set forth the cost sharing, the limits of construction, and other details of the project to connect a water line between Troy and West Milton (Troy Water Collector Project) and Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the construction of the Troy Water Connector Project at a cost not to exceed $2,700,500, of which Troy will pay $1,000,000 and West Milton will pay $1,700,500. Report signed by Saxton, Wise and Mercer. RESOLUTION NO. R-80-02 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO INCREASE THE AUTHORIZATION AMOUNT FOR THE NORTH CHERRY STREET PARKING LOT RECONSTRUCTION PROJECT AND DECLARING AN EMERGENCY This Resolution was given first title reading. 11-18-02 Page Two Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mr. Cultice. Yes: Cultice, Beamish, Bretland, Saxton, Wise, Baker and Mercer. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker. Yes: Beamish, Bretland, Saxton, Wise, Baker, Mercer and Cultice. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-81-02 RESOLUTION APPROVING FUNDING TO TROY MAIN STREET, INC. This Resolution was given first title reading. Mr. Beamish moved for suspension of rules requiring three readings. Motion seconded by Mr. Mercer. Yes: Bretland, Saxton, Wise, Baker, Mercer, Cultice and Beamish. No: None. Mr. Bretland moved for adoption. Motion seconded by Mrs. Baker. Yes: Saxton, Wise, Baker, Mercer, Cultice, Beamish and Bretland. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-82-02 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH ROZZI'S FAMOUS FIREWORKS, INC. This Resolution was given first title reading. Mr. Beamish moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Wise, Baker, Mercer, Cultice, Beamish, Bretland and Saxton. No: None. Mr. Beamish moved for adoption. Motion seconded by Mrs. Baker. Yes: Baker, Mercer, Cultice, Beamish, Bretland, Saxton and Wise. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-83-02 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A COST SHARING AGREEMENT WITH THE MUNICIPALITY OF WEST MILTON, OHIO FOR A JOINT MUNICIPAL IMPROVEMENT FOR THE CONNECTION OF THE WATER SYSTEMS This Resolution was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Mercer, Cultice, Beamish, Bretland, Saxton, Wise and Baker. No: None. Mr. Wise moved for adoption. Motion seconded by Mr. Mercer. Yes: Cultice, Beamish, Bretland, Saxton, Wise, Baker and Mercer. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-84-02 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR TROY WATER CONNECTOR PROJECT This Resolution was given first title reading. Mr. Mercer moved for suspension of rules requiring three readings. Motion seconded by Mrs. Saxton. Yes: Beamish, Bretland, Saxton, Wise, Baker, Mercer and Cultice. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker. Yes: Bretland, Saxton, Wise, Baker, Mercer, Cultice and Beamish. No: None. RESOLUTION ADOPTED 11-18-02 Page Three RESOLUTION NO. R-85-02 RESOLUTION AMENDING THE MEMBERSHIP OF THE DOWNTOWN LOAN COMMITTEE This Resolution was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Beamish. Yes: Saxton, Wise, Baker, Mercer, Cultice and Beamish. No: Bretland. Mr. Beamish moved for adoption. Motion seconded by Mr. Wise. Yes: Wise, Baker, Mercer, Cultice, Beamish and Saxton. No: Bretland. RESOLUTION ADOPTED ORDINANCE NO. O-41-02 ORDINANCE ESTABLISHING SALARIES FOR CERTAIN ELECTED OFFICIALS This Ordinance was given first title reading 10-21-02. Given second title reading on 11-4-02. Given third title reading. Mr. Wise moved for adoption. Motion seconded by Mr. Beamish. Yes: Mercer, Cultice, Beamish, Saxton and Wise. No: Baker, Bretland. ORDINANCE ADOPTED. ORDINANCE NO. O-43-02 ORDINANCE RECONFIRMING THE POLICY OF THE CITY OF TROY, OHIO REGARDING THE INVESTMENT FUND FOR CAPITAL IMPROVEMENT This Ordinance was given first reading in entirety on 11-4-02. Given second reading in entirety. ORDINANCE NO. O-47-02 AN ORDINANCE AMENDING SECTIONS 913.10(a), 913.08 AND 915.10(c), OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO RELATING TO WATER AND SEWER RATES This Ordinance was given first title reading on 11-4-02. Given second title reading. Mr. Mercer moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Mercer, Cultice, Beamish, Bretland, Saxton, Wise and Baker. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr., Wise. Yes: Cultice, Beamish, Bretland, Saxton, Wise, Baker and Mercer. No: None. ORDINANCE ADOPTED COMMENTS OF THE MAYOR: Mayor Jenkins commented as follows: 1) Offered sympathy to the family of Dennis Mann, former City employee and Board of Education member, who passed away this date. 2) The Veterans' Day ceremonies at the Cemetery were very well organized as were the ceremonies held at a number of elementary schools. 3) He appreciated the Service & Safety Director's newspaper article regarding recognizing Veterans. 3) The holiday tree lighting will take place November 29. 4) The Troy Ohio USA logo panels are ready to be placed in the open areas of the sound wall. HABITAT FOR HUMANITY PRESENTATION TO MRS. SHIRLEY SAXTON. Mr. Beamish presented Mrs. Saxton, the founder of Habitat for Humanity in Troy, a Resolution of the Ohio General Assembly recognizing her efforts on behalf of Habitat. 11-18-02 Page four COMMENTS OF SERVICE & SAFETY DIRECTOR. At the request of Mr. Anderson, Operations Superintendent Scott Walter discussed a pilot partnership program the City has entered into with a private sector company, Ag-Renu, Inc. of Versailles, Ohio. The company picks up the leaves from the streets and recycles the leaves into an organic compost material. To do this they use a modified hay bailer to compact the leaves into bundles that are then loaded into a truck and removed from the area. It was stated that manpower is reduced by 60%, a cycle of leaf collection is considerably reduced, space is preserved in the City's Dye Mill Road facility (where leaves are routinely dumped), and it is a much safer operation for the employees. At this time, the City is funding the fuel costs of the private company and the twine to bind the bails of leaves. Mrs. Baker inquired about the notice given to citizens regarding collecting the leaves, and it was stated that the City tries to provide at least two days notice. COUNCIL COMMENTS: -In response to a question by Mrs. Baker, it was stated the pedestrian cross lights on the Square are fully operational. -Mrs. Saxton noted the upcoming dates for DARE graduations. AUDIENCE COMMENTS: - Mr. VonStrock, owner of Ag-Renu, Inc., expressed his appreciation in being able to work with the City to take the leaves. - Carri Walters, Director of Troy Main Street, thanked Council for approving the funding and discussed the downtown plans for the holiday time. It was also stated that in May 2003 the City and Troy Main Street are working on a month long "sculptures on the Square" event. There being no further business, the meeting adjourned at 8:13 p.m. ______________/s/________________ ____________________/s/___________________ President of Council Clerk of Council |