February 4, 2002
MINUTES OF COUNCIL
A regular session of Troy City Council was held Monday, February 4, 2002, at
7:00 p.m. in Council Chambers.
Members Present: Baker, Beamish, Bretland, Cultice, Mercer, Saxton and Wise.
Presiding Officer: William F. Lohrer, President of Council
Others Present: Peter E. Jenkins , Mayor
Sue G. Knight, Acting Director of Public Service & Safety
W. McGregor Dixon, Jr., Director of Law
R. Craig Helmer, Auditor
INVOCATION: Rev. Arrowood, Troy Baptist Temple , gave an invocation.
MINUTES: The Clerk gave a summary of January 22, 2002 meeting of Council.
There were no corrections or additions in this regard, and upon motion of
Mrs. Baker, seconded by Mr. Beamish, these minutes were approved by
unanimous roll call vote.
COMMITTEE REPORTS:
FINANCE. Mr. Beamish, Chairman, reported that Committee recommends
legislation be prepared to approve the funding for the following community
agencies: Troy Development Council, in the amount of $110,000, which is the
same base amount this agency has been funded since 1998, noting that most of
the funding is from the Hotel-Motel Tax, which income has been exceeding the
funded amount; and Public Television Communications Center (PTCC), the
public access TV station in the amount of $99,000, a 4.64% increase over the
base funding last year, noting that while the funding has been from the CATV
franchise fee, which fees are exceeding the amount funded, there has been no
commitment to use all the franchise fees for PTCC.
Report signed by Cultice, Mercer and Beamish.
Mr. Beamish gave the oral report that Committee has started the budget
review process.
LAW & ORDINANCE: Mrs. Saxton, Chairman, reported as follows: 1) Committee
recommends legislation be prepared to amend the Guidelines previously
approved for the Downtown Business Building Repair Loan Program, primarily
to extend the boundaries of the area for which loans can be approved to
include residential properties; to establish the program as the Downtown
Building Repair Revolving Loan Fund (remove the "business" reference); to
utilize another $60,000 from the Economic Development Revolving Loan Fund to
this program as staff anticipates applications from qualified applicants.
Committee also recommends that guidelines be established for the new
Downtown Revitalization Competitive Program, the grant recently approved by
the Ohio Dept. of Development in the amount of $400,000. Under this program,
loans will be made to property owners in the identified target area of the
SW Quadrant of the Public Square to Franklin Street, and most of the
property owners in the target area have already committed to improve their
properties and will match any loans approved. It was noted that as these
funds are repaid, those revenues will go into the Downtown Building Repair
Revolving Loan Fund so that loans can be approved to other qualifying
applicants. 2) That legislation be prepared approving a sub-recipient
agreement with Troy Housing Opportunities United, Inc., (THOU) the owner of
the Garden Manor Apartments, so that representatives of that agency can
expend the $25,000 CDBG allocation to replace about 80-90 windows in that
complex. Mrs. Saxton noted that this process had been utilized in 1999 to
replace some of the windows, and a CDBG request may be received to complete
the window replacement project. 3) Committee recommends legislation be
prepared to approve the vacation of a utility easement requested by the
owner of the Troy Towne Center so that the utilities can be moved to permit
possible expansion within the shopping center, noting that the relocated
easements will have to be dedicated at some point in the future.
Reports signed by Beamish, Mercer and Saxton.
RECREATION & PARKS: Mr. Bretland, Chairman, reported as follows: 1)
Committee recommends Council approve the Resolution and Agreement in support
of the Miami County Bike Trail Plan which the Bike Trail Task Force has
asked the County Political Subdivisions to approve. The Task Force will use
the resolution in support in funding applications. This does not commit the
City to any funding for the County plan. 2) Committee recommends legislation
be prepared authorizing the Recreation Board to bid for the 3-year
concession operation at the Municipal Swimming Pool. 3) Committee recommends
legislation be prepared authorizing the filing of two grant applications to
provide bike trails/paths to help connect part of the park system with the
Treasure Island area. The grant applications are the Recreational Trails
Program and the Clean Ohio Trails Fund. If approved, these should be 2003
projects, and would require the City to fund the projects and then receive
reimbursement for part of the cost.
Reports signed by Saxton, Wise and Bretland.
2-4-02 page two
4) Committee recommends legislation be approved for the funding for the Troy
REC in the amount of $40,000. This includes the base amount of $30,000,
which has been the requested amount since 1993, plus the additional $10,000
requested for identified building repair and maintenance, with the $10,000
amount being requested for three years, 2001-2003.
Report signed by Saxton and Bretland. (Mr. Wise abstained from the Committee
Report as he is a member of the Troy Recreation Assoc., Inc. Board and
wishes to avoid the appearance of a conflict of interest.)
RESOLUTION NO. R-4-02
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY
OF TROY, OHIO, TO ADMINISTER A DOWNTOWN BUILDING REPAIR REVOLVING LOAN FUND
PROGRAM
This Resolution was given first title reading.
Mrs. Saxton moved for suspension of rules requiring three readings. Motion
seconded by Mr. Beamish.
Yes: Baker, Mercer, Wise, Bretland, Saxton, Cultice and Beamish.
No: None.
Mr. Mercer moved for adoption. Motion seconded by Mrs. Saxton.
Yes: Mercer, Wise, Bretland, Saxton, Cultice, Beamish and Baker.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-5-02
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY
OF TROY, OHIO, TO ADMINISTER THE FY 2001 SMALL CITIES COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) REVITALIZATION COMPETITIVE GRANT PROGRAM
This Resolution was given first title reading.
Mrs. Saxton moved for suspension of rules requiring three readings. Motion
seconded by Mr. Beamish.
Yes: Wise, Bretland, Saxton, Cultice, Beamish, Baker and Mercer.
No: None.
Mr. Beamish moved for adoption. Motion seconded by Mr. Mercer.
Yes: Bretland, Saxton, Cultice, Beamish, Baker, Mercer and Wise.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-6-02
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY
OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH TROY HOUSING OPPORTUNITY
UNITED, INC. FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This Resolution was given first title reading.
Mrs. Saxton moved for suspension of rules requiring three readings. Motion
seconded by Mrs. Baker.
Yes: Saxton, Cultice, Beamish, Baker, Mercer, Wise and Bretland.
No: None.
Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker.
Yes: Cultice, Beamish, Baker, Mercer, Wise, Bretland and Saxton.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-7-02
RESOLUTION AUTHORIZING THE RECREATION BOARD OF THE CITY OF TROY, OHIO TO
ENTER INTO A CONTRACT FOR CONCESSION SERVICES AT THE MUNICIPAL SWIMMING POOL
This Resolution was given first title reading.
Mr. Bretland moved for suspension of rules requiring three readings. Motion
seconded by Mr. Wise.
Yes: Beamish, Baker, Mercer, Wise, Bretland, Saxton and Cultice.
No: None.
2-4-02 page three
Mr. Mercer moved for adoption. Motion seconded by Mrs. Baker.
Yes: Baker, Mercer, Wise, Bretland, Saxton, Cultice and Beamish.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-8-02
RESOLUTION OF SUPPORT AND AGREEMENT TO DEVELOP THE MIAMI COUNTY BIKE TRAIL
This Resolution was given first title reading.
Mr. Wise moved for suspension of rules requiring three readings. Motion
seconded by Mrs. Baker.
Yes: Mercer, Wise, Bretland, Saxton, Cultice, Beamish and Baker.
No: None.
Mr. Beamish moved for adoption. Motion seconded by Mrs. Saxton.
Yes: Wise, Bretland, Saxton, Cultice, Beamish, Baker and Mercer.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-9-02
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY TO FILE AN
APPLICATION WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES TO PARTICIPATE IN
THE RECREATIONAL TRAILS PROGRAM
This Resolution was given first title reading.
Mr. Bretland moved for suspension of rules requiring three readings. Motion
seconded by Mr. Wise.
Yes: Bretland, Saxton, Cultice, Beamish, Baker, Mercer and Wise.
No: None.
Mr. Wise moved for adoption. Motion seconded by Mrs. Saxton.
Yes: Saxton, Cultice, Beamish, Baker, Mercer, Wise and Bretland.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-10-02
RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF FILE AN
APPLICATION WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES TO PARTICIPATE IN
THE CLEAN OHIO TRAILS FUND
This Resolution was given first title reading.
Mrs. Saxton moved for suspension of rules requiring three readings. Motion
seconded by Mr. Beamish.
Yes: Cultice, Beamish, Baker, Mercer, Wise, Bretland and Saxton.
No: None.
Mr. Beamish moved for adoption. Motion seconded by Mr. Wise.
Yes: Beamish, Baker, Mercer, Wise, Bretland, Saxton and Cultice.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-11-02
RESOLUTION AUTHORIZING THE CITY OF TROY TO CONTRIBUTE TO AN ECONOMMIC
DEVELOPMENT PLAN FOR THE CITY OF TROY
This Resolution was given first title reading.
Mr. Beamish moved for suspension of rules requiring three readings. Motion
seconded by Mrs. Saxton.
Yes: Baker, Mercer, Wise, Bretland, Saxton, Cultice and Beamish.
No: None.
Mr. Beamish moved for adoption. Motion seconded by Mrs. Baker.
Yes: Mercer, Wise, Bretland, Saxton, Cultice, Beamish and Baker.
No: None. RESOLUTION ADOPTED
2-4-02 page four
RESOLUTION NO. R-12-02
RESOLUTION ALLOCATING $99,000 FOR PUBLIC TELEVISION COMMUNICATIONS CENTER
FOR THE YEAR 2002
This Resolution was given first title reading.
Mrs. Baker moved for suspension of rules requiring three readings. Motion
seconded by Mr. Beamish.
Yes: Wise, Bretland, Saxton, Cultice, Beamish, Baker and Mercer.
No: None.
Mr. Beamish moved for adoption. Motion seconded by Mr. Cultice.
Yes: Bretland, Saxton, Cultice, Beamish, Baker, Mercer and Wise.
No: None. RESOLUTION ADOPTED
RESOLUTION NO. R-13-02
RESOLUTION AUTHORIZING THE BOARD OF RECREATION OF THE CITY OF TROY, OHIO, TO
ENTER INTO A CONTRACT WITH THE TROY RECREATION ASSOCIATION, INC. FOR
RECREATION SERVICES
This Resolution was given first title reading.
Mrs. Saxton moved for suspension of rules requiring three readings. Motion
seconded by Mr. Bretland.
Yes: Saxton, Cultice, Beamish, Baker, Mercer, Wise and Bretland.
No: None.
Mrs. Saxton moved for adoption. Motion seconded by Mr. Beamish.
Yes: Cultice, Beamish, Baker, Mercer, Bretland and Saxton.
Abstain: Wise (as on Troy Recreation Assoc., Inc. and abstains to avoid the
appearance of a conflict of interest).
No: None RESOLUTION ADOPTED
ORDINANCE NO. O-2-02
ORDINANCE ACCEPTING AN EASEMENT VACATION PLAT IN THE CITY OF TROY, OHIO AND
VACATING AN EASEMENT
This Ordinance was given first title reading.
Mrs. Saxton moved for suspension of rules requiring three readings. Motion
seconded by Mrs. Baker.
Yes: Cultice, Beamish, Baker, Mercer, Wise, Bretland and Saxton.
No: None.
Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker.
Yes: Beamish, Baker, Mercer, Wise, Bretland, Saxton and Cultice.
No: None. ORDINANCE ADOPTED
COMMENTS OF MAYOR: Mayor Jenkins commented that he is still working on
permanently filling the position of Director of Public Service and Safety
and will advise Council as soon as he makes an appointment.
COMMENTS OF AUDITOR: Mr. Helmer stated that the State Auditor's
representatives are starting the 2001 audit.
COMMENTS OF COUNCIL PRESIDENT: Mr. Lohrer congratulated the Troy Chamber of
Commerce on the new Troy book.
COUNCIL COMMENTS:
. Mr. Beamish commented that Council had enacted a number of legislative
items, and he feels that all have a direct benefit to some aspect of the
community.
AUDIENCE COMMENTS:
. Charles Cochran, President of the TDC, thanked Council for approval of the
2002 funding for TDC.
. Frieda Iddings, 40 Elmwood, asked about still placing handicap spaces in
Phase I of the Sidewalk Program and was advised that handicap spaces will be
installed in Phase I concurrent with the construction of Phase II. She also
noted that the handicap space on W. Main at Cherry is not clearly marked and
suggested it be better marked.
2-4-02 page five
PRESENTATIONS: DEPARTMENT REPORT: Fire Chief Denney provided an update of
the Fire Department, noting: the Department has one vacancy, and there may
be others; they are starting the process of reviewing applicants certified
by the Civil Service Commission and will start with agility testing; and
they will be seeking a grant to fund training from State revenues of the
seat belt violation law. Mr. Mercer asked if Troy could accommodate a female
firefighter, and the Chief commented that would not be a burden. In response
to a question from Mayor Jenkins, the Chief commented that the new Civil
Service Rules allows for credit similar to that for military service for
firefighter applicants who can document firefighting and EMS certification.
TROY MAIN STREET REPORT. Carrie Walters, Troy Main Street Director (TMS),
provided an update, distributed some new Main Street literature, and
commented: the Board has been downsized and includes building owners;
committees have been formed; Main Street is looking at sponsorship instead
of membership; the Board is looking at how to enhance successful events and
improve those less successful; while TMS had received a Troy Foundation
grant to place a 3-month exhibit of sculptures on the Square, the event is
being postponed until 2003 due to the Sidewalk Program; and TMS has and will
be working with the City on the Downtown Revitalization Program. Mayor
Jenkins said he understands TMS is obtaining a new sound system and that is
good news.
There being no further comments, Council adjourned at 8:20 p.m.
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President of Council Clerk of Council |