| January 6, 2003 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, January 6, 2003, at 7:00 p.m. in Council Chambers. Members Present: Cultice, Baker, Saxton, Beamish, Wise, Mercer, and Bretland. Presiding Officer: William F. Lohrer, President of Council Others Present: Peter E. Jenkins, Mayor David E. Anderson, Director of Public Service & Safety W. McGregor Dixon, Jr., Director of Law R. Craig Helmer, Auditor Rev. Dr. James Wilson of the First United Methodist Church gave an invocation. MINUTES: The Clerk gave a summary of the December 16, 2002 meeting of Council. There were no corrections or additions in this regard, and upon motion of Mrs. Saxton, seconded by Mrs. Baker, these minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: FINANCE: Mr. Beamish, Chairman, reported as follows: 1) That the funding for Public Television Communications Center (PTCC) at 95% of the CATV franchise fee revenues received in a calendar year, with PTCC being responsible for 100% of the public television operation and the City not to be subject to additional or supplemental funding requests, and that an Administrative Regulation be established for distribution of funds. 2) Committee recommends legislation be prepared approving Revolving Loan Fund applications of Goodall Properties, Inc. in the amount of $212,500 to assist with property acquisition at 710 W. Water Street, and Raymath Co., Inc. in the amount of $50,000 for purchase of equipment. Committee noted that both applications include employment commitments and as the funds are repaid, the monies are made available for loans to other qualified applicants. Reports signed by Cultice, Mercer and Beamish. LAW & ORDINANCE. Mrs. Saxton, Chairman, reported that Committee recommends that legislation be prepared authorizing transfer of two parcels associated with the old K-Mart property on West Market to back to the developer (or its assignee) as the deeding of the parcels to the City served as security when Industrial Revenue Bonds were issued for the project and the bonds have been satisfied. It is hoped that this will clear up any ownership issues associated with the property and may assist in the re-development of the vacant property. Report signed by Beamish, Mercer and Saxton. SAFETY & HEALTH: Mr. Cultice, Chairman, reported as follows: 1) Committee recommends legislation be prepared for Fire/EMS contracts with adjacent townships as follows, based on formulas that balance the entire Troy service area and the Township factors (population, number of structures, property valuation, percentage of runs) against the Fire Dept. budget: 2003 2004 2005 Staunton $ 72,454 $ 74,628 $ 76,866 Concord 221,050 228,942 $321,070 Lost Creek 4,864.49 5,010.42 5,160.74 (EMS only, for part of Township only) Committee noted that Concord’s agreement includes a deferred payment of $42,000 from 2004 to 2005 to allow time for new levy collections. It was also noted that the contracts for Concord and Staunton Townships include language to reopen the contracts should there be an annexation that has a valuation of $100,000 or more or if a joint fire protection/EMS District is formed. 2) Committee recommends legislation be prepared authorizing an agreement with MBI Solutions to provide third party ambulance billing services for the City, with such company receiving up to 10% of the amount collected. It is believed that efficiencies will be gained and the City will not have to add additional staff to meet various legal and reporting requirements, as MBI Solutions will be responsible for compliance. Committee recommends legislation be prepared increasing ambulance fees based on recommendations by the Fire Chief, noting that the fees have not been increased since set for 2000 and were well below the usual, customary and reasonable reimbursement amount allowed by insurance companies and Medicare. 3) Committee recommends legislation be prepared authorizing the 2003 funding for the Miami County Health District in the amount of $276,216.61, a 3.44% increase above the 2002 funding. Reports signed by Baker, Bretland and Cultice. Jan. 6, 2003 Page Two RESOLUTION NO. R-1-03 RESOLUTION APPROVING THE APPLICATION OF GOODALL PROPERTIES, LLC FOR ASSISTANCE FROM THE CITY OF TROY’S CDBG ECONOMIC DEVELOPMENT REVOLVING LOAN FUND This Resolution was given first title reading. Mr. Beamish moved for suspension of rules requiring three readings. Motion seconded by Mr. Mercer. Yes: Beamish, Saxton, Mercer, Bretland, Wise, Baker and Cultice. No: None. Mr. Beamish moved for adoption. Motion seconded by Mrs. Saxton. Yes: Saxton, Mercer, Bretland, Wise, Baker, Cultice and Beamish. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-2-03 RESOLUTION APPROVING THE APPLICATION OF RAYMATH CO., INC. FOR ASSISTANCE FROM THE CITY OF TROY’S CDBG ECONOMIC DEVELOPMENT REVOLVING LOAN FUND This Resolution was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Mercer, Bretland, Wise, Baker, Cultice, Beamish and Saxton. No: None. Mr. Beamish moved for adoption. Motion seconded by Mr. Mercer. Yes: Bretland, Wise, Baker, Cultice, Beamish, Saxton and Mercer. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-3-03 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH THE MIAMI COUNTY GENERAL HEALTH DISTRICT FOR HEALTH SERVICES This Resolution was given first title reading. Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mr. Cultice. Yes: Wise, Baker, Cultice, Beamish, Saxton, Mercer and Bretland. No: None. Mr. Wise moved for adoption. Motion seconded by Mrs. Baker. Yes: Baker, Cultice, Beamish, Saxton, Mercer, Bretland and Wise. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-4-03 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH MBI SOLUTIONS OF DAYTON, OHIO TO PROVIDE THIRD PARTY EMERGENCY AMBULANCE SERVICE BILLING This Resolution was given first title reading. Mr. Mercer moved for suspension of rules requiring three readings. Motion seconded by Mrs. Saxton. Yes: Cultice, Beamish, Saxton, Mercer, Bretland, Wise and Baker. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Cultice. Yes: Beamish, Saxton, Mercer, Bretland, Wise, Baker and Cultice. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-5-03 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO EXECUTE A DEED FROM THE CITY TO COMPLETE THE KM TROY DEVELOPMENT INDUSTRIAL REVENUE BOND PROJECT This Resolution was given first title reading. Jan. 6, 2003 Page Three Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Beamish. Yes: Saxton, Mercer, Bretland, Wise, Baker, Cultice and Beamish. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Cultice. Yes: Mercer, Bretland, Wise, Baker, Cultice, Beamish and Saxton. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-6-03 RESOLUTION AUTHORIZING A CONTRACT WITH CONCORD TOWNSHIP TO PROVIDE FIRE AND EMS PROTECTION AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Wise moved for suspension of rules requiring three readings. Motion seconded by Mr. Beamish. Yes: Bretland, Wise, Baker, Cultice, Beamish, Saxton and Mercer. No: None. Mr. Cultice moved for adoption. Motion seconded by Mrs. Baker. Yes: Wise, Baker, Cultice, Beamish, Saxton, Mercer and Bretland. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-7-03 RESOLUTION AUTHORIZING A CONTRACT WITH STAUNTON TOWNSHIP TO PROVIDE FIRE AND EMS PROTECTION AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Baker, Cultice, Beamish, Saxton, Mercer, Bretland and Wise. No: None. Mrs. Baker moved for adoption. Motion seconded by Mr. Wise. Yes: Cultice, Beamish, Saxton, Mercer, Bretland, Wise and Baker. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-8-03 RESOLUTION AUTHORIZING A CONTRACT WITH LOST CREEK TOWNSHIP TO PROVIDE EMS PROTECTION AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Beamish moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Beamish, Saxton, Mercer, Bretland, Wise, Baker and Cultice. No: None. Mr. Wise moved for adoption. Motion seconded by Mr. Cultice. Yes: Saxton, Mercer, Bretland, Wise, Baker, Cultice and Beamish. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-9-03 RESOLUTION ALLOCATING FUNDS FOR PUBLIC TELEVISION COMMUNICATIONS CENTER FOR THE YEAR 2003 This Resolution was given first title reading. Mr. Beamish moved for suspension of rules requiring three readings. Motion seconded by Mrs. Saxton. Yes: Mercer, Bretland, Wise, Baker, Cultice, Beamish and Saxton. No: None. Mr. Beamish moved for adoption. Motion seconded by Mr. Cultice. Yes: Bretland, Wise, Baker, Cultice, Beamish, Saxton and Mercer. No: None. RESOLUTION ADOPTED Jan. 6, 2003 Page Four ORDINANCE NO. O-1-03 AN ORDINANCE AMENDING SECTION 1509.02 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO CONCERNING EMERGENCY AMBULANCE SERVICES This Ordinance was given first title reading. ORDINANCE NO. O-2-03 AN ORDINANCE AMENDING THE ZONING CODE OF THE CITY OF TROY, OHIO TO DEFINE PRIVATE CLUBS AS A PERMITTED USE IN THE M-2, LIGHT INDUSTRIAL ZONING DISTRICT This Ordinance was given first title reading. ORDINANCE NO. O-3-03 AN ORDINANCE CHANGING ZONING FOR A 23.383 ACRE PARCEL LOCATED IN CONCORD TOWNSHIP IN THE CITY OF TROY, OHIO FROM OC-1, OFFICE COMMERCIAL DISTRICT, TO R-5, SINGLE-FAMILY RESIDENCE DISTRICT This Ordinance was given first title reading. COMMENTS OF THE MAYOR: The Mayor presented his annual report, attached to the original minutes. COMMENTS OF THE COUNCIL PRESIDENT. Mr. Lohrer noted the attendance of two of the Concord Township Trustees, Mr. Shook and Mr. Fessler. On behalf of the Concord Twp. Trustees and officials, Mr. Shook expressed appreciation for the manner in which the fire contract negotiations were handled and stated they feel the lives and property of Concord Twp. residents are well protected. REPORT OF DIRECTOR OF LAW: Mr. Dixon provided Council with copies of his annual report (copy will be attached to the original minutes. COUNCIL COMMENTS: .Mr. Beamish noted that a 2003 budget review with all members of Council will be held 1-14. .Mrs. Baker commented that the trees being removed in preparation for the sidewalk repair/replacement program are being removed quickly and a good job of clean up is being done. Mrs. Baker asked when the excess wood will be available, and Mr. Anderson advised that the wood will be as the trees are removed. In regard to how many trees are to be removed in the Phase I portion of the project, it was stated the number is approximately 700. Mrs. Baker commented that she hopes many of the property owners will plant replacement trees. .Mr. Mercer complimented Mayor Jenkins on the job he does for the City. He also noted that the first day for working on the tree removal, the City crews removed 10 trees and five stumps. .Mrs. Saxton commented that she feels the Troy Lumber Company has done a good job of making their new location on Water/Elm Streets look attractive. STAFF COMMENTS: Fire Chief Denney thanked Council for their support of the Fire Department. He also noted that with over 4,000 runs, year 2002 was the Department’s busiest. There being no further business, the meeting adjourned at 8:09 p.m. _____________/s/_________________ ________________/s/__________________ President of Council Clerk of Council |