| August 4, 2003 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, August 4, 2003, at 7:00 p.m. in Council Chambers. Members Present: Baker, Beamish, Bretland, Cultice, Mercer and Saxton. Upon motion of Mrs. Saxton, seconded by Mr. Bretland, Mr. Wise was excused from this meeting by unanimous roll call vote. Presiding Officer: William F. Lohrer, President of Council Others Present: Peter E. Jenkins, Mayor David E. Anderson, Director of Public Service & Safety W. McGregor Dixon, Jr., Director of Law R. Craig Helmer, Auditor INVOCATION: given by Council Member Baker. MINUTES: The Clerk gave a summary of the July 21, 2003 meeting of Council. There were no corrections or additions, and upon motion of Mrs. Baker, seconded by Mr. Beamish, these minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: BUILDINGS, STREET & SIDEWALKS. Mrs. Baker, Chairman, reported, as follows: 1) Committee recommends legislation be prepared authorizing bidding for repair of salt barn at Central Maintenance Facility and the construction of an additional salt barn at a total cost of $190,000 for both salt barns. Committee noted that the authorization amount exceeds the budgeted amount, but the budget estimates were provided prior to design. 2) Regarding Ordinance No. O-41-03, Committee recommends the Ordinance be adopted. The Ordinance covers the purchase of the property at 210 E. Main Street; the City would then demolish the house to extend the current parking lot at the corner of Main & Mulberry Streets. Committee noted that questions had been raised as to the possible historic value of the property and issues regarding the best location for additional parking. Downtown merchants and Troy Main Street, Inc. had requested the City to add additional parking in the downtown area to meet parking needs. Committee, in making the recommendation, noted that the owners have offered the property to the City below the appraised value, and the owners had stated that the property was not in good condition. Report signed by Bretland, Cultice and Baker. FINANCE COMMITTEE. Mr. Beamish, Chairman, reported that Committee recommends legislation be prepared authorizing the Board of Park Commissioners to advertise for bids and enter into a contract for a replacement truck for the Park Department at a cost not to exceed $24,000, noting that while the purchase of this truck was not budgeted, proceeding to replaced it will permit a tool box to be provided to store costly tools and provide security of these items and more efficiency of staff as now the tools must be unloaded every time the truck/tools are unattended. Report signed by Cultice, Mercer and Beamish. LAW & ORDINANCE. Mrs. Saxton, Chairman, reported as follows: 1) Committee and Council had discussed amending the agenda for Council meetings to allow for public comment on pending issues prior to legislation enacted and had agreed to amend the Rules of Council to permit limited and non-redundant public comments of two minutes per person pertinent to the reports read after the reading of all Committee reports. Discussion. Mr. Bretland stated he felt Council needed to determine the necessary wording of the Rules to note the change and he would be discussing some suggested wording with the Director of Law. 2) Committee recommends legislation be prepared authorizing the execution of an Intergovernmental Cooperation Agreement for Troy to become the first non-Montgomery County member of the Business First! Program. Discussion. Mrs. Baker stated that she had received comment that this agreement would result in Montgomery County infringing on Troy, and she had explained that this is business retention and expansion program and not an opportunity for Montgomery County to seek to move business and industry away from Troy. 3) Committee recommends legislation be prepared approving the dedication of public right-of-way of parts of Outlots 436, 376, 375, 374 and 316, which properties are dedicated by Hobart Brothers and the Hobart Institute of Welding Technology for recreation trails that have been extended. Committee noted that one additional parcel still remains to be dedicated. Reports signed by Beamish, Mercer and Saxton. 8-4-03 Page Two PERSONNEL COMMITTEE: Mr. Beamish reported that Committee recommends legislation be prepared to establish the new position of GIS Technician, with the same salary structure as the Engineering Technician and Construction Inspector, with the position housed in the Development Office, under the supervision of the City Engineer, to provide the ability of updating a data base of property information and infrastructure City-wide to have this information available for a number of purposes including for economic development and for developers. Report signed by Baker and Beamish. RESOLUTION NO. R-49-03 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY TO EXECUTE AN INERGOVERNBMENTAL COOPERATION AGREEMENT This Resolution was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Beamish. Yes: Bretland, Baker, Beamish, Cultice, Saxton and Mercer. No: None. Mr. Beamish moved for adoption. Motion seconded by Mr. Mercer. Yes: Baker, Beamish, Cultice, Saxton, Mercer and Bretland. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-50-03 RESOLUTION AUTHORIZING THE BOARD OF PARK COMMISSIONERS OF THE CITY OF TROY, OHIO TO ENTER INTO A CONTRACT FOR THE PURCHASE OF A VEHICLE FOR THE PARK DEPARTMENT This Resolution was given first title reading. Mr. Beamish moved for suspension of rules requiring three readings. Motion seconded by Mr. Cultice. Yes: Beamish, Cultice, Saxton, Mercer, Bretland and Baker. No: None. Mr. Bretland moved for adoption. Motion seconded by Mrs. Baker. Yes: Cultice, Saxton, Mercer, Bretland, Baker and Beamish. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-51-03 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT(S) FOR REPAIR OF THE CURRENT SALT BARN AND CONSTRUCTION OF A NEW SALT BARN This Resolution was given first title reading. Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mr. Cultice. Yes: Saxton, Mercer, Bretland, Baker, Beamish and Cultice. No: None. Mrs. Baker moved for adoption. Motion seconded by Mr. Cultice. Yes: Mercer, Bretland, Baker, Beamish, Cultice and Saxton. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-52-03 RESOLUTION DECLARING THE NECESSITY OF CONSTRUCTING A STREET IN THE CITY OF TROY, OHIO, AND AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR SUCH PROJECT This Resolution was given first title reading. Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mrs. Saxton. Yes: Bretland, Baker, Beamish, Cultice, Saxton, and Mercer. No: None. Mr. Beamish moved for adoption. Motion seconded by Mrs. Baker. Yes: Baker, Beamish, Cultice, Saxton, Mercer and Bretland. No: None. RESOLUTION ADOPTED 8-4-03 Page Three ORDINANCE NO. O-41-03 ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF REAL ESTATE FOR PARKING LOT USE FOR THE CITY OF TROY AND DECLARING AN EMERGENCY This Ordinance was given first title reading on 7-7-03. Given second title reading on 7-21-03. Given third title reading. Mrs. Baker moved for adoption. Motion seconded by Mr. Cultice. Yes: Beamish, Cultice, Mercer, Bretland and Baker. No: Saxton. ORDINANCE ADOPTED ORDINANCE NO. O-43-03 ORDINANCE DEDICATING AS PUBLIC RIGHT-OF-WAY LAND DONATED FOR RECREATIONAL TRAILS BY HOBART BROTHERS COMPANY/ITW AND THE HOBART INSTITUTE OF WELDING TECHNOLOGY IN THE CITY OF TROY This Ordinance was given first title reading Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Beamish. Yes: Cultice, Saxton, Mercer, Bretland, Baker and Beamish. No: None. Mr. Bretland moved for adoption. Motion seconded by Mrs. Saxton. Yes: Saxton, Mercer, Bretland, Beamish and Cultice. No: None. Abstain: Baker (as donor of the right-of-way is her employer) ORDINANCE ADOPTED ORDINANCE NO. O-44-03 ORDINANCE AMENDING ORDINANCE NO. O-56-2000 AND ESTABLISHING THE NEW POSITION OF GIS TECHNICIAN IN THE CITY OF TROY, OHIO This Ordinance was given first title reading Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Beamish. Yes: Mercer, Bretland, Baker, Beamish, Cultice and Saxton. No: None. Mr. Beamish moved for adoption. Motion seconded by Mr. Mercer. Yes: Bretland, Baker, Beamish, Cultice, Saxton and Mercer No: None. ORDINANCE ADOPTED MAYOR’S COMMENTS: Mayor Jenkins commented a delegation of junior high school students, a principal and two teachers from Takahashi City Japan are currently visiting Troy and enjoying seeing their Sister City. The Mayor stated that work progresses on the Troy Memorial Stadium Renovation project in preparation for the first football game of the season. SERVICE & SAFETY DIRECTOR COMMENTS: Mr. Anderson noted that the Police Department has scheduled activities to promote awareness associated with the National Night Out Against Crime on August 5. COUNCIL COMMENTS: .Mrs. Baker asked about the delay with starting work regarding Tim Hortons (W. Main at Adams Street) and was advised that deed issues with old Canal Land have caused some delay. .Mr. Mercer stated: he mad made comments about not liking to have parking lots on Main Street, but with the case of the 210 West Main Street property (purchase by Ordinance No. O-41-03), this would be adding to an existing lot; he talked to six nearby business owners and five supported the need for additional parking in the area; the depth of the lot will permit those using the parking lot to use the alley for access as well; and he understands that it would be costly to improve the house on the lot being purchased. 8-4-03 Page four .Mrs. Saxton asked about the moving of the Sound Chamber sculpture to City property, with Mr. Anderson commenting the proposed location is now the corner of Staunton and N. Market, and on October 17 there will be a public recognition of the donation of the sculpture. .Mrs. Saxton stated that her vote opposing O-41-03 was not based on the any possible historic value of the property or being against a parking lot; rather it was timing as she felt the City should first consider and prioritize the elements of the parking lot/alley access to the Square study, including the cost of establishing parking lots and spaces, and at this time does not feel the purchase of the Gillis property is the answer to parking needs. AUDIENCE COMMENTS: .Karen Purk, 1125 Westridge, asked if the cost to establish each parking space is at the 210 W. Main Street property is $8,000, and Mr. Anderson stated cost estimates had not been provided. Mrs. Purk suggested there could still be alternatives to addressing parking needs other than the demolition of the house on the Gillis property. There being no further business, the meeting adjourned at 7:59 p.m. _____________/s/__________________ _________________/s/__________________ President of Council Clerk of Council |