| May 3, 2004 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, May 3, 2004, at 7:00 p.m. in Council Chambers. Members Present: Baker, Clark, Hutchinson, Saxton and Wise. Upon motion of Mrs. Saxton, seconded by Mr. Clark, Mr. Mercer was excused from this meeting by unanimous roll call vote. Presiding Officer: William F. Lohrer, President of Council Others Present: Michael L. Beamish, Mayor David E. Anderson, Director of Public Service & Safety W. McGregor Dixon, Jr., Director of Law Richard L. Cultice, City Auditor INVOCATION was given by Council Member Wise. PRESENTATIONS - EMPLOYEES OF THE YEAR RECOGNITION: Employee of the Year 2003 awards were presented as follows: - Kenneth E. Siler (Recreation Board) - Charles E. Brown, Jr. (Board of Park Commissioners) - Kenneth E. Crabtree MINUTES: The Clerk gave a summary of the April 19, 2004 meeting of Council. There were no corrections or additions, and upon motion of Mrs. Saxton, seconded by Mr. Wise, these minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: BUILDINGS, STREETS & SIDEWALKS COMMITTEE: Mrs. Baker, Chairman, reported as follows: 1) Committee recommends legislation be prepared authorizing bidding for the 2004 Paving Program at a cost not to exceed $560,600, noting that the program includes paving projects other than street paving and exceeds the budgeted amount; however, there will be budgetary savings or project removal to offset the difference. 2) Committee recommends legislation be prepared authorizing the levying of assessments for Phase I of the Sidewalk Improvement Program. 3) Committee recommends legislation be prepared as an emergency measure authorizing an additional payment of $1,131.58 to ODOT for the paving of SR 55 (Kroger’s to Andy’s Garden); noting that $89,540 has already been paid. This project is funded 80% State, 20% City. The project slightly exceeded the State’s estimate, which resulted in the additional payment. Reports signed by Hutchinson and Baker. LAW & ORDINANCE COMMITTEE: Mrs. Saxton, Chairman, reported as follows: 1) Committee recommends legislation be prepared approving the Statements of Services for pending Collett Annexation ( 0.784 acres in Concord Twp.) and Brown Annexation (287.965 acres in Staunton Twp.). 2) Committee recommends legislation be prepared authorizing a sub-recipient agreement with Troy Housing Opportunity United to give that agency $25,000 of CDBG funds for the 4th phase of an approved project of window replacement at Garden Manor Apartments. Reports signed by Saxton. PERSONNEL: Mr. Clark, Chairman, reported as follows: 1) Committee recommends legislation again be prepared restating the pre-tax pickup for employee contributions to the Ohio Police and Fire Pension Fund, with separate legislation for each. 2) Committee recommends legislation be prepared to amend various salary ordinances – Temporary/Part time employees to more standardize the position and wages and provide an increase over 3% to a part time position in the Auditor’s Office; standardize the wage for all Clerk positions within the City; add a new position of Management Analyst; and revise the management pay plan to reduce the number of pay bands and provide a mechanism for merit pay, including the possibility of an annual bonus for the management positions (exempt from the provisions of the Fair Labor Standards Act). Reports signed by Saxton, Wise and Clark. RECREATION AND PARKS COMMITTEE: Mr. Wise, Chairman, reported that Committee recommends legislation be prepared authorizing bidding for the new Aquatic Center at a cost not to exceed $3.6 Million with the legislation not being approved until after two public meetings have been held and the estimate be reduced to be within the $3.6 Million amount. (Copy of entire report attached to original minutes.) Report signed by Hutchinson, Saxton and Wise. Page Two 5-3-04 COUNCIL DISCUSSION ON COMMITTEE REPORT OF RECREATION & PARKS .Mrs. Baker asked who set $3.6 Million figure and why. Mr. Anderson stated that after looking at an estimated repair cost of $2 Million and then the new cost construction designs of $3 Million and $3.6 Million, Council requested the design of a new facility at $3.6 Million as that would provide citizens with good pool features and, financially, be the best return on the investment. .Mrs. Baker asked about features such as the additional slides and kiddie pool, and the City Engineer advised that the base project will include the plumbing for the kiddie pool with the actual construction of the kiddie pool bid as an alternate to be included in the contract if the total contract amount will permit it being added. Likewise, if the bids will allow the other slide or other alternates to be added, they will. Otherwise, the features could be added later as funding permits. As to why waiting to add the alternates and face possible cost increases, it was stated the alternates were defined to keep the base project under the $3.6 Million cap. An increased authorization over that amount would be up to Council. .Mrs. Baker stated she would like to see a bottom dollar, total cost for this project prior to Council voting on authorizing the bidding of the project. CITIZEN COMMENTS ON COMMITTEE REPORTS/AGENDA ITEMS .Jerry Stichter, 467 Staunton Road, asked about the bus parking (part of the report on the paving program). Mr. Anderson advised that the bus parking is part of the finalization of the stadium renovation project and not part of the aquatic center project. .Deborah Stichter, 467 Staunton Road, stated she did not feel the report on the aquatic project accurately reflected the discussion she heard. RESOLUTION NO. R-32-04 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR A PROGRAM INVOLVING GENERAL PAVING AND THE PAVING OF CITY STREETS This Resolution was given first title reading. RESOLUTION NO. R-33-04 RESOLUTION AUTHORIZING PAYMENT OF THE OHIO DEPARTMENT OF TRANSPORTATION FOR STATE ROUTE 55 IMPROVEMENT AND DECLARING AN EMERGENCY This Resolution was given first title reading. RESOLUTION NO. R-34-04 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE CONSTRUCTION OF THE AQUATIC CENTER This Resolution was given first title reading. RESOLUTION NO. R-35-04 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH TROY HOUSING OPPORTUNITY UNITED, INC. FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Resolution was given first title reading. ORDINANCE NO. O-13-04 ORDINANCE LEVYING ASSESSMENTS FOR SIDEWALKS This Ordinance was given first title reading. Page Three 5-3-04 ORDINANCE NO. O-14-04 ORDINANCE ADOPTING A STATEMENT OF MUNICIPAL SERVICES TO BE PROVIDED TO A .0784 ACRE TRACT IN CONCORD TOWNSHIP SOUGHT TO BE ANNEXED This Ordinance was given first title reading. ORDINANCE NO. O-15-04 ORDINANCE ADOPTING A STATEMENT OF MUNICIPAL SERVICES TO BE PROVIDED TO A 287.965 ACRE TRACT IN STAUNTON TOWNSHIP SOUGHT TO BE ANNEXED This Ordinance was given first title reading. ORDINANCE NO. O-16-04 AMENDED AND RESTATED ORDINANCE OF THE CITY OF TROY, OHIO RELATED TO THE STATUTORILY REQUIRED CONTRIBUTIONS TO THE OHIO POLICE AND FIRE PENSION FUND This Ordinance was given first title reading. ORDINANCE NO. O-17-04 AMENDED AND RESTATED ORDINANCE OF THE CITY OF TROY, OHIO RELATED TO THE STATUTORILY REQUIRED CONTRIBUTIONS TO THE OHIO POLICE AND FIRE PENSION FUND This Ordinance was given first title reading. ORDINANCE NO. O-18-04 ORDINANCE ESTABLISHING SALARIES OF CERTAIN EMPLOYEES OF THE CITY OF TROY, OHIO, AND DECLARING AN EMERGENCY This Ordinance was given first title reading. ORDINANCE NO. O-19-04 ORDINANCE AMENDING CERTAIN SECTINS OF ORDIANCE NO. O-64-03, FIXING SALARIES AND WAGES OF CERTAIN EMPLOYEES OF THE CITY OF TROY, OHIO AND DECLARING AN EMERGENCY This Ordinance was given first title reading. ORDINANCE NO. O-20-04 ORDINANCE ESTABLISHING SALARIES OF CERTAIN EMPLOYEES OF THE CITY OF TROY, OHIO, AND DECLARING AN EMERGENCY This Ordinance was given first title reading. COMMENTS OF MAYOR: Mayor Beamish commented that he and Mr. Lohrer had just returned from a very short trip to Takahashi City, Japan, Troy’s Sister City. They were invited to participate in Takahashi City’s 50th anniversary celebration. COMMENTS OF SERVICE & SAFETY DIRECTOR: Mr. Anderson noted that Council had asked that the Public Works Director meet with a representative of the citizens of Hobart Circle; however, that citizen has declined such meeting. COUNCIL COMMENTS: .Mr. Wise encouraged participation in the coming weekend event – Relay of Life – at the Stadium. .Mrs. Saxton stated she is pleased to see the new Skate Board Park being used. .Mrs. Baker asked about the status of the City property at 1611 W. Main and was told the lot will be hydro seeded as weather permits. Page Four 5-3-04 AUDIENCE COMMENTS: .David Meyer, 44 Meadow Drive, Dayton, discussed a product he sells that provides a barrier between smoking and non-smoking areas. .Amy Gustin, 3250 Troy-Piqua Rd., representing Leaf and Vine, stated that business objects to a possible ban on smoking and feels that without a State-wide ban the Troy businesses may suffer. .Jerry Stichter, 467 W. Staunton Rd., stated he shares Mrs. Baker’s comments on the pool project (that appeared in the paper) and appreciates the two public meetings that have been scheduled. There was a discussion on the format of the public meetings, with Mr. Anderson advising there would be a roll over power point presentation, information on the project available and persons there to answer questions. .Deborah Stichter, 467 W. Staunton Rd., asked which plan will be presented at the public meetings and was advised it will be the current plan. Mr. Anderson and Mrs. Swan, City Engineer, explained that as with other City projects, the City cannot know what the final aquatic center project will include, or the final contract amount, until the bids are received and the contract awarded to include all the alternate bid items that can be included within Council’s authorization. .Lester Conard, 1210 S. Clay, thanked Mrs. Baker for her newspaper comments, and stated he thought there would now be more of an understanding of what would be in the pool project, but feels that is not the case. .Mike Wehrkamp, 1805 Laurel Creek Dr., commented that those interested in a new pool appreciate that Council wishes to have as many elements as possible included in the project. There being no further business, Council adjourned at 8:35 p.m. _____________/s/__________________ _________________/s/__________________ President of Council Clerk of Council |