| November 7, 2005 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, November 7, 2005, at 7:00 p.m. in Council Chambers. Members Present: Baker, Clark, Douglas, Hutchinson, Kendall, Mercer and Saxton. Presiding Officer: William F. Lohrer, President of Council Others Present: Michael L. Beamish, Mayor W. McGregor Dixon, Jr., Director of Law Richard L. Cultice, Auditor David E. Anderson, Director of Public Service and Safety INVOCATION: An invocation was given by Council Member Hutchinson. PUBLIC HEARING: At 7:02 p.m. Council President Lohrer declared open a public hearing on O-36-05. James Livingston, 636 S. Market Street, one of the applicants, stated he and his neighbors petitioned for the rezoning as appropriate for the property. There being no further comments, at 7:04 p.m. Mr. Lohrer declared this public hearing closed. MINUTES: The Clerk gave a summary of the October 17, 2005, meeting of Council. There were no corrections or additions. Upon motion of Mrs. Saxton, seconded by Mr. Clark, the minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: Finance Committee: Mr. Mercer, Chairman, reported that Committee recommends Council approve a motion of support for the County’s grant application associated with the replacement of the Adams Street bridge over the Miami River. Committee noted that the bridge is scheduled for replacement during 2010-2011, there are a number of enhancements including a design that is similar to the current bridge arches, some enhancements have been requested by the City, and the County Engineers Association has committed to this project $5 million of Federal dollars that organization administers. Very preliminary cost estimates, based on current year construction costs, indicate that there could be at least another $4.515 million to be funded by the County and the City. The success of the County in obtaining grant funds will relate directly to the reduction of the City’s cost share. Report signed by Douglas, Kendall and Mercer. Discussion. Mrs. Baker asked if the bridge design were scaled down, would the City still have financial responsibility in the project. The City Engineer explained that the “plain” bridge is the responsibility of the County, and the City has responsibility for the enhancements and other associated work (widening on either side of the bridge) requested by the City. A motion was made by Mr. Mercer, seconded by Mr. Clark, that Council authorizes the Director of Public Service and Safety to send a letter supporting and endorsing the project and the Miami County Engineer’s applications for grants associated with the replacement of the Adams Street Bridge replacement over the Great Miami River. Motion passed by unanimous roll call vote. Personnel Committee: Mr. Clark, Chairman, reported as follows: 1) Committee recommends emergency legislation be prepared granting a 30 day extension to the 90 day duty injury leave time of Officer Shawn Gainer, which 90 day period expired in October. Officer Gainer was injured on duty and has been off work since July 2005. 2) Committee recommends Council concur with the reappointments Roy Carlson and Gary Cline to the Enterprise Zone Tax Incentive Review Council for terms ending October 19, 2008. As this is not a matter of legislation, a motion was made by Mr. Clark to approve the reappointments of Mr. Carlson and Mr. Cline, seconded by Mr. Mercer, and approved by unanimous roll call vote. Reports signed by Mercer, Saxton and Clark. Utilities Committee: Mr. Douglas, Chairman, reported as follows. 1) Committee recommends legislation be prepared authorizing bidding for a cold storage building at the Water Plant at a cost not to exceed $125,000. Committee noted this will be a pole barn style structure, but could be converted to heated storage later, will meet an EPA requirement to not store gasoline powered items near the water treatment process, and will be under the budgeted amount. Discussion. In response to questions of Mr. Mercer, it was stated that there will be plantings to screen the structure. November 7, 2005 Page Two 2) Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to enter into a 10-year Agreement with Synagro Central, Inc. for Biosolids Management (sludge management) associated with the Sewage Treatment Plant. Committee noted the City has had an agreement with Synagro Central, Inc. for sludge management at the Sewage Treatment Plant for the past 10 years and that, as a part of the Agreement, Synagro Central, Inc. has installed certain equipment necessary for the process. Changing companies would require the City to pay an additional capitalization charge to Synagro of approximately $145,000. Committee noted the plan is to land fill the sludge, which costs less than land application and free space now used for sludge storage at the Dye Mill facility. Discussion. In response to a question of Mr. Mercer, it was stated Synagro will not incur further capitalization costs for the work for the City. 3) Committee recommends legislation be prepared authorizing bidding for the purchase of an Extra High Service Water Booster Station which will provide increased water pressure to the residential areas at the west edge of Troy at a cost not to exceed $180,000. Committee noted that installation will be a later bid project. Reports signed by Baker, Clark and Douglas. There were no audience comments regarding Committee Reports or Agenda. RESOLUTION NO. R-61-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE PROCUREMENT OF THE EXTRA HIGH SERVICE WATER BOOSTER STATION This Resolution was given first title reading. Mr. Douglas moved for suspension of rules requiring three readings. Motion seconded by Mrs. Baker. Yes: Saxton, Mercer, Douglas, Baker, Kendall, Clark and Hutchinson. No: None. Mrs. Baker moved for adoption. Motion seconded by Mr. Clark. Yes: Mercer, Douglas, Baker, Kendall, Clark, Hutchinson and Saxton. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-62-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE CONSTRUCTION OF A STORAGE BUILDING FOR THE WATER PLANT This Resolution was given first title reading. Mr. Hutchinson moved for suspension of rules requiring three readings. Motion seconded by Mr. Douglas. Yes: Douglas, Baker, Kendall, Clark, Hutchinson, Saxton and Mercer. No: None. Mr. Douglas moved for adoption. Motion seconded by Mr. Kendall. Yes: Baker, Kendall, Clark, Hutchinson, Saxton, Mercer and Douglas. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-63-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH SYNAGRO CENTRAL, INC. FOR BIOSOLIDS DISPOSAL This Resolution was given first title reading. Mr. Douglas moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Kendall, Clark, Hutchinson, Saxton, Mercer, Douglas and Baker. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker. Yes: Clark, Hutchinson, Saxton, Mercer, Douglas, Baker and Kendall. No: None. RESOLUTION ADOPTED November 7, 2005 Page Three RESOLUTION NO. R-64-05 RESOLUTION EXTENDING DUTY INJURY LEAVE FOR EMPLOYEE SHAWN GAINER AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Hutchinson moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Hutchinson, Saxton, Mercer, Douglas, Baker, Kendall and Clark. No: None. Mr. Clark moved for adoption. Motion seconded by Mrs. Saxton. Yes: Saxton, Mercer, Douglas, Baker, Kendall, Clark and Hutchinson. No: None. RESOLUTION ADOPTED ORDINANCE NO O-36-05 ORDINANCE CHANGING ZONING FOR INLOT 2254, 2314, 8709 AND PART OF OUTLOTS 43, 44, AND 129, LOCATED IN THE CITY OF TROY, OHIO, FROM R-6, TWO FAMILY RESIDENTIAL TO OR-1, OFFICE RESIDENCE ZONING This Ordinance was given first title reading on 10-17-05. Given public hearing and second title reading. ORDINANCE NO. O-37-05 AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM PRINCIPAL AMOUNT OF $9,000,000 FOR THE PURPOSE OF REFUNDING BONDS PREVIOUSLY ISSUED BY THE CITY FOR THE PURPOSES OF PAYING THE COSTS OF (I) PROVIDING MUNICIPAL SAFETY FACILITIES BY ACQUIRING REAL ESTATE FOR AND CONSTRUCTING, EQUIPPING AND FURNISHING A NEW POLICE HEADQUARTERS BUILDING AND A NEW FIRE STATION AND ACQUIRING A LADDER TRUCK, FIRE PUMPER AND EMERGENCY MEDICAL VEHICLE AND FOR THE PURPOSE OF IMPROVING THE MUNICIPAL SEWER SYSTEM BY CONSTRUCTING A NEW PUMP STATION, EQUALIZATION BASINS, GRIT REMOVAL SYSTEM AND GRAVITY SEWER TO REPLACE AN EXISTING FORCE MAIN PUMP STATION, (II) IMPROVING THE MUNICIPAL WATER SYSTEM BY CONSTRUCTING A GROUND LEVEL TREATED WATER RESERVOIR AND AN ELECTRIC SUBSTATION TO SERVE THE WATER TREATMENT PLANT TOGETHER WITH ALL RELATED WORK AND APPURTENANCES, AND (III) IMPROVING THE MUNICIPAL WATER SYSTEM TO MODERNIZE AND INCREASE THE CAPACITY OF THE WATER TREATMENT PLANT BY CONSTRUCTING NEW CLARIFIERS, FILTERS, BASEMENT EXTENSIONS AND A PUMPING STATION, RETROFITTING EXISTING FILTERS, AND PROVIDING ALL NECESSARY MECHANICAL AND ELECTRICAL FACILITIES AND OTHER NECESSARY WORK AND APPURTENANCES, AND DECLARING AN EMERGENCY. This Ordinance was given first title reading. Mr. Mercer moved for suspension of rules requiring three readings. Motion seconded by Mr. Kendall. Yes: Mercer, Douglas, Baker, Kendall, Clark, Hutchinson and Saxton. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Douglas. Yes: Douglas, Baker, Kendall, Clark, Hutchinson, Saxton and Mercer. No: None. ORDINANCE ADOPTED COMMENTS OF MAYOR. The Mayor reminded everyone to vote, stated a Holiday Tree has been donated for the Public Square, and noted that an article about Troy is in the current edition of “Ohio Magazine”. COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE AND SAFETY. Mr. Anderson noted that the Elm Street (OPWC) project was finalized with the road opening two months ahead of schedule and $114,000 under budget. He also noted that there is a newspaper article reporting Ohio is regaining its 4th place ranking among the states. COMMENTS OF CITY AUDITOR. Mr. Cultice thanked Council for enacting the bond legislation (O-37-05) and commented that the bonds should close sometime in early December. November 7, 2005 COMMENTS OF DIRECTOR OF LAW. Mr. Dixon advised that the Codified Ordinances are now on the City’s website. He further noted that the document will be updated based on activity. COMMENTS OF COUNCIL: -Mr. Douglas thanked the administration for the letter to Time Warner regarding customer satisfaction. -Mr. Clark thanked all involved on the Elm Street project. There being no further business, Council adjourned at 7:46 p.m. ________________/s/________________ ________________/s/____________________ President of Council Clerk of Council |