| December 2, 2005 MINUTES OF COUNCIL A special session of Troy City Council was held Friday, December 2, 2005, at 4:00 p.m. in Council Chambers. Members Present: Baker, Clark, Douglas, Hutchinson, Kendall, Mercer and Saxton Presiding Officer: William F. Lohrer, President of Council Others Present: Michael L. Beamish, Mayor Richard L. Cultice, Auditor David E. Anderson, Director of Public Service and Safety The Notice of Special Meeting of City Council was read, stating the purpose of the meeting to be READING OF COMMITTEE REPORTS AND CONSIDERING A NUMBER OF LEGISLATIVE ITEMS CONTAINED ON THE ATTACHED COUNCIL MEETING AGENDA WHICH IS ATTACHED AS PART OF THIS NOTICE OF SPECIAL MEETING OF CITY COUNCIL. LEGISLATIVE ITEMS ARE RESOLUTIONS R-67-05, R-68-05, R-69-05, R-70-05, R-71-05, R-72-05, R-73-05, R-74-05, AND R-75-05 AND ORDINANCES O-41-05, 0-42-05 AND O-43-05. The notice of special meeting was signed and is attached to the original minutes. COMMITTEE REPORTS: Buildings, Streets and Sidewalks Committee. Mrs. Baker, Chairman, reported as follows: 1) Committee recommends legislation be prepared authorizing bidding for the extension of Commerce Center Blvd. to McKaig Road and the installation of a traffic signal at the intersection of McKaig Road and Dorset Road at a total cost not to exceed $1,000,000. It was noted that the roadway will be bid first and separate from the traffic signal, and that the City will receive an off-setting grant of $700,000 for the project. 2) Committee recommends legislation be prepared authorizing a professional services agreement with Choice One Engineering to design the 2006 OPWC project of the Archer Drive Improvement at a cost not to exceed $29,380. Reports signed by Douglas, Hutchinson and Baker. Discussion. In response to Mrs. Baker’s question of would Archer Drive be open during construction, Mr. Leffel, Public Works Director, advised that the roadway would be open for local traffic, but probably closed to through traffic. Finance Committee. Mr. Mercer, Chairman, reported as follows: 1) Committee recommends that Council approve the 2006 Appropriation Ordinance as an emergency measure, which Ordinance is the adoption of the budget. Committee noted that due to financial constraints, the budget is primarily one of personnel and operations, with minimal budgeted for capital projects. Committee further noted that the expenditures and revenues will be closely monitored through the year to determine if additional adjustments are necessary or if some capital projects could be funded. Committee noted that a list of capital projects that may be considered was included with the report, but that other projects may also be considered, if funding permits. 2) Committee recommends emergency legislation be prepared authorizing the Board of Park Commissioners to enter into a contract with Finfrock Construction Company, Inc. in the amount of $45,000 for the replacement of the restroom facility on the back nine of the golf course. Committee noted that twice bids have exceeded the authorization,, with Finfrock Construction being the low bidder from the recent bidding. Committee noted that construction costs are increasing, and the project should be authorized prior to any additional cost factors that would increase the price. 3) Committee recommends legislation be prepared for the 2006 funding of the following agencies that routinely receive City financial assistance: -Troy Development Council - $125,000. This is the same as the 2005 funding level. Of that amount, $5,000 will be funded through each the Water Fund and the Sewer Fund. -Public Television Communications Center (Public Access TV) – continue the policy of funding the agency at 95% of the cable television franchise fee received by the City. -Troy Main Street - $89,400. This is the same as the 2005 funding level. Discussion. Mrs. Saxton asked where the balance of the cable television franchise fees are deposited, and was advised that those monies become part of the General Fund revenues. 4) Committee recommends legislation be prepared authorizing a contact for the July 4, 2006 fireworks with Rozzi’s, Inc./Rozzi’s Famous Fireworks in an amount not to exceed $31,500. It was noted that funding assistance will be sought from The Troy Foundation and Concord Township (prior funding partners), as well as Staunton Township. Reports signed by Mercer, Saxton and Clark. Law & Ordinance Committee. Mrs. Saxton gave an oral report that Committee recommends the legislation accepting the Dalton Annexation (O-43-05) be approved. December 2, 2005 Page Two Personnel. Mr. Clark, Chairman, reported as follows: 1) Committee recommends legislation be approved authorizing the City to become a member of the Ohio Benefits Cooperative, Inc. (OBC) in order to participate in the group purchase of employee life insurance at an approximate annual savings of $16,000. $35,000 of the $50,000 life insurance benefit would initially be obtained through the OBC. The entire premium for this insurance is paid by the City. Committee requested emergency legislation for a Dec. 1 effective date for the new carrier. 2) Committee recommends legislation be approved repealing Section 141.151 of the Codified Ordinances as of 1-1-06 related to Holiday Pay for the position of Assistant Fire Chief as the incumbents in the position have had their salaries adjusted commensurate with their duties and know the section is being abolished. To meet the January 1 effective date, Committee recommended emergency legislation. There were no audience comments regarding Committee Reports or Agenda. RESOLUTION NO. R-67-05 RESOLUTION AUTHORIZING THE CITY OF TROY, OHIO TO BECOME A MEMBER OF THE OHIO BENEFITS COOPERATIVE, INC. AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Kendall Yes: Hutchinson, Douglas, Baker, Mercer, Clark, Saxton and Kendall. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Clark. Yes: Douglas, Baker, Mercer, Clark, Saxton, Kendall and Hutchinson. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-68-05 RESOLUTION AUTHORIZING THE BOARD OF PARK COMMISSIONERS OF THE CITY OF TROY, OHIO, TO ENTER INTO A CONTRACT WITH FINFROCK CONSTRUCTION COMPANY, INC. FOR THE REPLACEMENT OF THE RESTROOMS AT MIAMI SHORES GOLF COURSE AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Kendall moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Baker, Mercer, Clark, Saxton, Kendall, Hutchinson and Douglas. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Mercer. Yes: Mercer, Clark, Saxton, Kendall, Hutchinson, Douglas and Baker. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-69-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE COMMERCE CENTER BOULEVARD CONSTRUCTION This Resolution was given first title reading. Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mr. Douglas. Yes: Clark, Saxton, Kendall, Hutchinson, Douglas, Baker and Mercer. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker. Yes: Saxton, Kendall, Hutchinson, Douglas, Baker, Mercer and Clark. No: None. RESOLUTION ADOPTED December 2, 2005 Page Three RESOLUTION NO. R-70-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ENTER INTO AN AGREEMENT WITH CHOICE ONE ENGINEERING FOR THE DESIGN OF THE ARCHER DRIVE OPWC IMPROVEMENT This Resolution was given first title reading. Mr. Douglas moved for suspension of rules requiring three readings. Motion seconded by Mrs. Baker. Yes: Kendall, Hutchinson, Douglas, Baker, Mercer, Clark and Saxton. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Clark. Yes: Hutchinson, Douglas, Baker, Mercer, Clark, Saxton and Kendall. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-71-05 RESOLUTION APPROVING FUNDING TO TROY MAIN STREET, INC. This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Douglas. Yes: Douglas, Baker, Mercer, Clark, Saxton, Kendall and Hutchinson. No: None. Mr. Clark moved for adoption. Motion seconded by Mrs. Saxton. Yes: Baker, Mercer, Clark, Saxton, Kendall, Hutchinson and Douglas. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-72-05 RESOLUTION ALLOCATING FUNDS FOR PUBLIC TELEVISION COMMUNICATIONS CENTER FOR THE YEAR 2006 This Resolution was given first title reading. Mr. Kendall moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Mercer, Clark, Saxton, Kendall, Hutchinson, Douglas and Baker. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Douglas. Yes: Clark, Saxton, Kendall, Hutchinson, Douglas, Baker and Mercer. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-73-05 RESOLUTION AUTHORIZING THE CITY OF TROY, OHIO, TO CONTRIBUTE TO THE TROY DEVELOPMENT COUNCIL FOR ECONOMIC DEVELOPMENT FOR THE CITY OF TROY This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Kendall. Yes: Saxton, Kendall, Hutchinson, Douglas, Baker, Mercer and Clark. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Kendall, Hutchinson, Douglas, Baker, Mercer, Clark and Saxton. No: None. RESOLUTION ADOPTED December 2, 2005 Page Four RESOLUTION NO. R-74-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ENTER INTO CONTRACTS WITH ROZZI’S FAMOUS FIREWORKS, INC. AND ROZZI, INC. This Resolution was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Hutchinson, Douglas, Baker, Mercer, Clark, Saxton and Kendall. No: None. Mr. Kendall moved for adoption. Motion seconded by Mrs. Baker. Yes: Douglas, Baker, Mercer, Clark, Saxton, Kendall and Hutchinson. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-75-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ENTER INTO AN AGREEMENT WITH THE MIAMI COUNTY PUBLIC DEFENDER’S COMMISSION FOR 2006 This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Baker, Mercer, Clark, Saxton, Kendall, Hutchinson and Douglas. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Kendall. Yes: Mercer, Clark, Saxton, Kendall, Hutchinson, Douglas and Baker. No: None. RESOLUTION ADOPTED ORDINANCE NO O-41-05 ORDINANCE APPROPRIATING FUNDS NECESSARY FOR THE VARIOUS DEPARTMENTS AND OFFICES OF THE CITY OF TROY, OHIO, FOR THE YEAR 2006 AND DECLARING AN EMERGENCY This Ordinance was given first title reading. Mr. Douglas moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Clark, Saxton, Kendall, Hutchinson, Douglas, Baker and Mercer. No: None. Mr. Mercer moved for adoption. Motion seconded by Mr. Kendall. Yes: Saxton, Kendall, Hutchinson, Douglas, Baker, Mercer and Clark. No: None. ORDINANCE ADOPTED Discussion. Mr. Clark stated he appreciated the work that went into the budget preparation and the work of the Finance Committee Chairman and members in handling the budget process. ORDINANCE NO O-42-05 ORDINANCE ABOLISHING SECTION 141.151 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO REGARDING HOLIDAY PAY AND HOLIDAYS FOR THE POSITION OF ASSISTANT FIRE CHIEF AND DECLARING AN EMERGENCY This Ordinance was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mrs. Baker. Yes: Kendall, Hutchinson, Douglas, Baker, Mercer, Clark and Saxton. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mrs. Baker. Yes: Hutchinson, Douglas, Baker, Mercer, Clark, Saxton and Kendall. No: None. ORDINANCE ADOPTED December 2, 2005 Page Five ORDINANCE NO O-43-05 ORDINANCE TO ACCEPT THE APPLICATION FOR THE ANNEXATION OF CERTAIN TERRITORY CONTAINING 0.5934 ACRES, MORE OR LESS, IN STAUNTON TOWNSHIP, TO THE CITY OF TROY, OHIO This Ordinance was given first title reading. Mrs. Saxton moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Douglas, Baker, Mercer, Clark, Saxton, Kendall and Hutchinson. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Baker, Mercer, Clark, Saxton, Kendall, Hutchinson and Douglas. No: None. ORDINANCE ADOPTED There being no further business, Council adjourned at 4:49 p.m. ______________/s/__________________ _________________/s/___________________ President of Council Clerk of Council |