| June 6, 2005 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, June 6, 2005, at 7:00 p.m. in Council Chambers. Members Present: Baker, Clark, Hutchinson, Mercer, Saxton and Wise. A motion was made by Mrs. Saxton, seconded by Mrs. Baker, and approved by unanimous roll call vote to excuse Mr. Douglas from this meeting. Presiding Officer: William F. Lohrer, President of Council Pro Tem Others Present: Michael L. Beamish, Mayor David E. Anderson, Director of Public Service and Safety Richard Cultice, Auditor W. McGregor Dixon, Jr., Director of Law INVOCATION was given by Council member Clark. MINUTES: The Clerk gave a summary of the May 16, 2005, meeting of Council. There were no corrections or additions. Upon motion of Mrs. Saxton, seconded by Mr. Mercer, these minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: Buildings, Streets & Sidewalks: Mrs. Baker, Chairman, reported as follows: 1) Committee recommends the Ordinance of Assessment for the Sidewalk Improvement Program Phase II be prepared, noting that through the assessment or payment process, the City will recover $221,680.80 that has been invested in infrastructure rehabilitation in the public right-of-way. 2) Committee recommends legislation be prepared authorizing the following associated with the Hobart Urban Nature Preserve (HUNP): -Authorize payment to the Miami County Park District up to $14,900 for a “turn around” (modified “T”) at the end of Stony Creek to complete the street and provide access for vehicles such as refuse collection trucks. -Authorize payment to the Miami County Park District up to $46,000 for the budgeted water main loop. Committee noted that at no cost to the City, the Park District will alter the stub street of Tyrone Road so it will no longer appear to be a public street or parking for the HUNP and extend storm sewer into Menke Park. Committee further noted that there will be a later meeting to review any form of agreement needed between the City and the Miami County Park District. Reports signed by Hutchinson and Baker. Discussion. Mr. Mercer asked if the letters had been sent to the two Tyrone Road residents to advise them of what work they will be seeing on their street for this project. Mr. Leffel stated those letters would be sent. Mrs. Baker noted that the Park District bid the project under prevailing wages. Finance: Mr. Mercer, Chairman, reported as follows: 1) Committee recommends emergency legislation be prepared awarding the contract for the Step Van for the Water Distribution Division to Stoops Freightliner in the amount of $59,266. Committee noting that only one vendor submitted two separate proposals over the $53,000 authorized for the item by R-72-04. This was the higher of the two proposals, but the van is available now; thus, the legislation is to be an as emergency measure so that the contract can be completed and delivery of the van received. 2) Committee recommends legislation be prepared authorizing the sale of surplus Fire Department equipment: 1969 Ouachita 14’ John Boat, 1986 Mercury motor, and 1969 trailer, with a minimum required bid of $1,200; 1987 Lowe John Boat, 1986 Mercury motor, with a minimum required bid of $800. Reports signed by Wise and Mercer. Discussion. Mr. Clark asked about the process of selling the boats and was advised that will be by standard advertising and not the internet. Citizen comments – Agenda or Committee Reports. Michael Burkholder, 465 W. Staunton Road, asked if the Fire Department boats to be sold had been depreciated, and Mr. Cultice advised that was the case. June 6, 2005 Page Two RESOLUTION NO. R-29-05 RESOLUTION AUTHORIZING THE BOARD OF PARK COMMISSIONERS OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE RESTROOM REPLACEMENT PROJECT AT MIAMI SHORES GOLF COURSE This Resolution was given first title reading on 5-16-05. Given second title reading. Mr. Wise moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Mercer, Hutchinson, Baker, Clark, Saxton and Wise. No: None. Mrs. Saxton moved for adoption. Motion seconded by Mr. Clark. Yes: Hutchinson, Baker, Clark, Saxton, Wise and Mercer. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-30-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A CONTRACT WITH STOOPS FREIGHTLINER OF DAYTON, OHIO FOR THE PURCHASE OF STEP VAN FOR THE PUBLIC WORKS DEPARTMENT AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Mercer moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Baker, Clark, Saxton, Wise, Mercer and Hutchinson. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Clark, Saxton, Wise, Mercer, Hutchinson and Baker. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-31-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS FOR THE SALE OF EXCESS PUBLIC PROEPRTY NO LONGER NEEDED FOR PUBLIC PURPOSE This Resolution was given first title reading. Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mr. Wise. Yes: Saxton, Wise, Mercer, Hutchinson, Baker and Clark.. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Wise, Mercer, Hutchinson, Baker, Clark and Saxton. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-32-05 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO MAKE PAYMENTS TO THE MIAMI COUNTY PARK DISTRICT REGARDING THE HOBART URBAN NATURE PRESERVE-PHASE TWO This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mrs. Baker. Yes: Mercer, Hutchinson, Baker, Clark, Saxton and Wise. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Hutchinson, Baker, Clark, Saxton, Wise and Mercer. No: None. RESOLUTION ADOPTED June 6, 2005 Page Three ORDINANCE NO. O-19-05 ORDINANCE LEVYING ASSESSMENTS FOR SIDEWALKS This Ordinance was given first title reading. Mrs. Baker moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Baker, Clark, Saxton, Wise, Mercer and Hutchinson. No: None. Mrs. Baker moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Clark, Saxton, Wise, Mercer, Hutchinson and Baker. No: None. ORDINANCE ADOPTED COMMENTS OF MAYOR. Mayor Beamish noted that the past weekend had been an example of many good people doing good work for the good of the Community with the countless volunteers of the Troy Strawberry Festival, the efforts of Strawberry Festival Parade Chairman Jody Davis in bringing the Budweiser Cyldesdale Horses to Troy for the Festival and the Parade (something Mr. Davis worked on for ten years), the visit of the Sister City delegation from Takahashi City, Japan, and the opening of the Troy Aquatic Park. COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE & SAFETY: Mr. Anderson congratulated the many volunteers of the Strawberry Festival and also commented that the “chiller” (refrigeration) work at the Arena was completed. COMMENTS OF MEMBERS OF COUNCIL. .Mr. Clark stated he is pleased to see so many positive people working together in the community. He was happy to see the pool open. .Mrs. Baker noted that there was a letter from the City Engineer to the aquatic park contractor, Thomas and Marker, regarding dissatisfaction with the delay in the pool opening. Mrs. Baker stated she would prefer this not become a matter of litigation and she felt that a delay of a week on a project of this magnitude would not be out of line. AUDIENCE COMMENTS. -Mark Armstrong, 2640 Greenlawn, commented that he owns a business on West Main Street (in the area where the State has scheduled a culvert replacement near Norwich Road and will be closing W. Main Street for a 30-day period), and asked Mrs. Baker about the project schedule as there has been work in his driveway area he was not expecting. Mrs. Baker stated she has been advised that the project is to start on June 30, with the total roadway closing to be 30 days, and she explained the detour routes. Mr. Clark noted that the City wanted the roadway to be kept partially open, but the State determined that at least a 30-day full road closure was necessary to complete the project. Mr. Leffel commented that the State’s contractor had commenced some work preparatory to the roadway closing. Mr. Mercer stated he understood the City was going to send letters to those adjacent to the construction and in the neighborhoods where there will be heavier traffic to help keep them advised on this project, and he thought those letters would have been sent. Mr. Anderson stated the letters had not been sent yet. Council members asked that the project letters be sent as soon as possible. -Debra Stichter, 467 W. Staunton Road, read a memo opposing the proposal before the Board of Park Commissioners to accept a donation from the Strawberry Festival of a gazebo to be placed on the levee. Mrs. Stichter indicated she felt this would be a commercialization of the levee, the levee should be free of obstacles, the size of the proposed gazebo seems to be more of a pavilion that would serve as a monument to the Strawberry Festival, and there is no evaluation of budget impact to the City once it is built and dedicated. -Mary Spears 418 Summit Avenue, stated her concern that the proposed Pay As You Throw (PAYT) program to handle trash collection would only result in more trash being dumped in the County. The Mayor noted this is only a concept being discussed at this time and if it goes forward there will need to be a process of education. Mr. Mercer stated that the Finance Committee has only had one meeting of an hour on the subject and he anticipates more meetings and discussion on the subject before a decision would be made as to whether or not the program should be implemented in Troy. -Michael Burkholder, 465 W. Staunton Road, commented he felt a decision had already been made to implement PAYT. Mr. Lohrer stated this is a matter of discussion and nothing has been decided. -Joyce Reives, 1830 Greenbriar Drive, thanked the Strawberry Festival for the recognition of the Vietnam Veterans as the “grand marshals” of the parade. -Jody Davis, 402 Pennsylvania Ave., Strawberry Festival Parade Chairman, stated this was his tenth year of chairing the parade, and with finally accomplishing bringing the Budweiser Clydesdales to the parade he was now stepping aside for someone else to take over that particular committee. Mr. Davis thanked the City for the support of the Festival, and presented the City with a photo of the Clydesdale horses in the parade. June 6, 2005 Page Four -Charles Cochran, President of the Troy Area Chamber of Commerce and the Troy Development Council, thanked the City for the support and assistance provided to the Troy Strawberry Festival. Mr. Cochran estimated that over 200,000 persons visited Troy for the Festival. PRESENTATION REGARDING CHANGING TERMS OF COUNCIL MEMBERS AND COUNCIL PRESIDENT TO FOUR YEARS AND STAGGERING THE TERMS OF COUNCIL. Joyce Reives, representing the Legislative Committee of the Troy Area Chamber of Commerce, made a presentation to Council asking that Council consider placing before the voters the issues of: Establishing the term of office for members of Council at four years. Establishing the term of office for President of Council at four years. Staggering the terms of Council so that not all are elected at the same time. Mrs. Reives stated the recommendation was made after study and concerns regarding: o Continuity concerns as currently members of Council and the Council President are elected at the same Time. o It can take some time for a new elected official to become acclimated to local government processes, issues, goals, etc. noting that by the time someone is starting to feel comfortable, he or she could then be facing placing energies towards a re-election. o The impact on personal resources with costs of elections every two years. Mr. Lohrer commented that consideration of changing the two-year terms to four-year had been mentioned during Council priority sessions. He assigned this matter to Council as a “Committee of the Whole” to be chaired by the Law & Ordinance Committee Chairperson. There being no further business, Council adjourned at 8:22 p.m. _________________/s/_______________ _________________/s/___________________ President of Council Clerk of Council |