| July 24, 2006 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, July 24, 2006, at 7:00 p.m. in Council Chambers. (NOTE – July meetings moved to 2nd and 4th Mondays.) Members Present: Baker, Clark, Douglas, Harrah, Kendall, Mercer and Saxton. Presiding Officer: William F. Lohrer, President of Council Others Present: Michael L. Beamish, Mayor Arthur D. Haddad, Interim Director of Public Service and Safety W. McGregor Dixon, Jr., Director of Law Richard L. Cultice, Auditor INVOCATION: An invocation was given by Council Member Douglas. MINUTES: The Clerk gave a summary of the July 10, 2006, meeting of Council. There were no corrections or additions to these minutes. Upon motion of Mrs. Baker, seconded by Mr. Clark, the minutes were approved by unanimous roll call vote. COMMITTEE REPORTS: Law & Ordinance Committee: Mrs. Saxton, Chairman, reported that Committee met to review suggested amendments to Fence Ordinances, did not support some changes proposed (that regarding support posts, larger post caps, or materials) but asked that wording be drafted for review of Committee regarding right-of-way location, pool fencing and replacement of damaged/deteriorating fencing. Report signed by Douglas, Mercer and Saxton. Mrs. Saxton gave the oral report that Committee had met to provide a recommendation regarding O-25-06 (amending Troy Towne Park Apartments PD), has been asked by the developer to again meet to receive his comments, and Committee will hold another meeting on this subject and then present a recommendation. Personnel Committee: Mr. Kendall, Chairman, reported as follows: (1) Committee recommends that Council approve the reappointment of the following individuals to the City Beautification Committee for terms ending July 1, 2009: Gareth Johnston, Deborah Kappers, Karol McCarthy, Rosaleen Rayman, and Sandy Altier. A motion was made by Mr. Clark, seconded by Mr. Harrah, to accept the Personnel Committee report concerning reappointments to the City Beautification Committee. Motion passed by unanimous roll call vote. (2) Committee recommends emergency legislation be prepared to - Establish the position of Planning Director at a salary range of $60,957.39 - $75.476.85 (pay grade MGT 5). -Establish the position of Human Resources Director at a salary range of $60,957.39 - $75.476.85 (pay grade MGT 5). - At the time the Human Resources Director position is filled, the position of Administrative Services Director would be abolished. The incumbent in that position would then be the Planning Director and only handle that function. - Abolish the position of Assistant City Engineer. This will create separate department head positions for Planning and for Human Resources (now both are handled by the Administrative Services Director position), with the funding coming from a variety of temporarily unfilled positions and from the Assistant City Engineer position that will not be filled. (Copy of entire report attached to original minutes.) Reports signed by Clark, Harrah and Kendall Safety & Health Committee. Mr. Harrah, Chairman, reported that Committee recommends Chapter 1501 of the Codified Ordinances be amended to reflect that the City is utilizing the most recent version of the Ohio Fire Code. Report signed by Baker, Saxton and Harrah. Audience Comments on Committee Reports and Agenda: - Steven Bodner of Indianapolis, Indiana, developer of Troy Towne Park Apartments, apologized for not being able to attend the meeting of the Law & Ordinance Committee, and stated he appreciated the Committee agreeing to hold another meeting regarding the requested amendments to the Planned Development. RESOLUTIONS - NONE July 24, 2006 Page Two ORDINANCE NO. O-25-06 ORDINANCE CHANGING THE ZONING OF THE TROY TOWNE PARK APARTMENTS PLANNED DEVELOPMENT IN THE CITY OF TROY, OHIO AND ADOPTING AN AMENDED PLANNED DEVELOPMENT This Ordinance was given first title reading on July 10, 2006. Given second title reading ORDINANCE NO. O-26-06 ORDINANCE AMENDING ORDINANCE NUMBERS O-39-05 AND O-38-05, FIXING SALARIES AND WAGES OF CERTAIN EMPLOYEES OF THE CITY OF TROY, OHIO, ABOLISHING POSITION OF ASSISTANT CITY ENGINEER, ABOLISHING POSITION OF ADMINISTRATIVE SERVICES DIRECTOR, AND DECLARING AN EMERGENCY This Ordinance was given first title reading. Mr. Harrah moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Kendall, Douglas, Saxton, Clark, Harrah Baker and Mercer. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Harrah. Yes: Douglas, Saxton, Clark, Harrah, Baker, Mercer and Kendall. No: None. ORDINANCE ADOPTED ORDINANCE NO. O-27-06 ORDINANCE AMENDING CHAPTER 1501 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY REGARDING THE OHIO FIRE CODE This Ordinance was given first title reading. PRESENTATION: Kurt Rinehart of the Miami Conservancy District (MCD) stated that the MCD has started a liaison program so that communities receive updates through the year. He discussed the Dam Safety Initiative to investigate and repair the dam system completed in 1922. The Lockington Dam, closest to Troy, has had some repairs performed this year and more are planned for 2007. He commented that the MCD has been looking at flood walls and concrete revetments along the rivers. Some repair work of these areas has already started along the Miami River in Troy, and further work will depend on funding. As additional ways the MCD is working on communication, Mr. Rinehart commented that the web site is being improved, information is being distributed about storm water best management processes to help communities work on drainage alternatives to replenish the ground water and keep contaminants out, an improved river safety campaign, and kayak trips have been scheduled for elected officials of many communities to give them a chance to be on the rivers. He also stated that the MCD approved a 25 year easement at no cost for Troy’s planned recreational trail improvements; MCD is working on consistent signage for recreation trails, and about 50 miles of planned 90 miles of trails have been completed so far in the MCD area. Mr. Mercer asked about replacement of the concrete revetments (sloped concrete on banks). Mr. Rinehart stated those will be completely removed and replaced, in some areas concrete may be replaced with grass, and in Troy there are some steps in the revetment that will be removed. REPORT OF STAFF ON STORM OF JULY 18. Utilizing the GIS system, the City mapped all calls for service and reports of damage during a severe rain and wind storm that occurred on July 18. Based on the type of event, this type of information can be used to develop a plan. Scott Walter, Operations Superintendent, noted that staff expenses in regular and overtime for Public Works and Park Department staff, was approximately $17,000. This amount did not include the crews from Piqua and Miami County that assisted the City over three days. Mrs. Baker asked how long it would take to get the information out to Departments. It was stated the maps were available on Tuesday (day of storm), with additional information added the next day. Mrs. Baker commented she was impressed with the City’s quick response to the storm and the cooperative effort. Mr. Clark commented that he feels the information network that can be quickly compiled is impressive. July 24, 2006 Page Three Mr. Douglas asked how many hours neighboring communities put into the project. Mr. Walter elaborated: crews are still working on cleanup; work included temporary stop signs (where electric out), high water signs placed, 10-15 roadways were blocked by trees and road clearing was a priority; assistance was needed at the flooded basement of the police station; there was about $3,100 in OT the first night with all road opened and DP&L having most electric restored; Piqua sent 1 crew for one day and 2 crews for one day; Miami County sent 4-5 employees first day and 11 employees the second day, with both entities sending their equipment. Piqua sent a crew again on 7-24. It will take a couple of weeks to get things cleaned up as citizens clean yards and place debris at curb. Mr. Walter noted that through 7-24, 448 person hours (straight time) and 145 overtime hours were spent on clean-up by Troy employees, plus the outside help; as far as costs, $17,620 has been expended through 7-24. It was noted that an Enon company is taking raw wood waste from the Dye Mill Road facility, and this saves the City storage capacity. Citizens are welcome to the wood chips and “fire wood”. Mrs. Baker stated she had heard Troy declined to assist Piqua following a storm that damaged Piqua a few weeks earlier. Mr. Walter stated he was not aware of that, that he had called to offer help and had not been called back. Mr. Haddad indicated this would be checked out. COMMENTS OF MAYOR. The Mayor commented as follows: - Expressed appreciation for all the assistance received by Troy after the storm of July 18. - Complimented those that worked on the first Troy Classic on the Square bike race that took place on July 22. - Introduced Gregory Ford of the PAR Group, the executive search firm assisting the City in the filling of the position of Director of Public Service and Safety. COMMENTS OF INTERIM DIRECTOR OF PUBLIC SERVICE AND SAFETY. Mr. Haddad commented as follows: - Complimented the manner in which City staff members responded to the storm of July 18, noting that the rain fall in a short time was calculated as a 25 year storm. Based on the pumpage at the Wastewater Treatment Plant, there was significant infiltration and inflow of storm water into the sewage system, and mitigating this will need to be addressed in the future. He noted the quick response of DP&L to restore electric. - Information on vacant positions would be distributed shortly. - September 11, 3:30 p.m. is the proposed date for Council to hear department head presentations on their 5-year capital plans. COMMENTS OF COUNCIL. - Mr. Harrah commented that some County facilities also suffered some storm damage. He mentioned he is working with Chuck Fox and Sue Cantrell regarding a forum for communication with downtown businesses. - Mr. Clark, member of the Troy Classic on the Square Committee, thanked the City and all involved for the success of this bike race. - Mr. Mercer thanked Mr. Cultice for the financial update provided prior to Council, and noted that projections are on target. He commented that he appreciated the work of staff to assist citizens after the storm, noting he did not receive any calls from constituents regarding needed help. COMMENTS OF AUDIENCE: - Steve Bodner, developer of Troy Towne Park Apartments, stated he made promises when the project was approved, the plan is to live up to promises and to go beyond promises, changes were to be creative in product types that wear better, and he invited Council to make a tour of the project. There being no further business, Council adjourned at 8:09 p.m. ________________/s/________________ ______________/s/______________________ President of Council Clerk of Council |