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October 20, 2008 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, October 20, 2008, at 7:00 p.m. in Council Chambers. Members Present: Clark, Douglas, Hutchinson, Kendall, Kirkham and Schweser. Upon motion of Mr. Kendall, seconded by Mr. Schweser, Mr. Harrah was excused from this meeting by unanimous roll call vote. Presiding Officer: Martha A. Baker, President of Council Others Present: Michael L. Beamish, Mayor Patrick E. J. Titterington, Director of Public Service and Safety Richard L. Cultice, Auditor W. McGregor Dixon, Jr., Director of Law INVOCATION: An invocation was given by Council Member Kirkham. MINUTES: The Director of Law gave a summary of the minutes of the October 4, 2008 meeting of Troy City Council. There were no corrections or additions to these minutes. A motion was made by Mr. Clark, seconded by Mr. Schweser, to approve these minutes. Motion passed by unanimous roll call vote. COMMITTEE REPORTS: Buildings, Streets & Sidewalks Committee: Mr. Kirkham reported as follows: 1) Committee recommends emergency legislation be prepared authorizing a total payment to Bruns General Contracting not to exceed $93,826 for water and sewer oversizing associated with the West Stanfield Road Improvement project. This will amend R-44-2008, which authorized a total oversizing payment of $41,248. The oversizing may be funded from other than City funds, including balances from a grant related to the project or from a prior bond project. It was noted that Mr. Douglas was not present at the Committee Meeting and would abstain from voting on the legislation to avoid the appearance of a conflict of interest in that a potential developer in the area is a client of his employer. Report signed by Kirkham. 2) Committee recommends legislation be prepared adopting the Safe Route to Schools Program, as requested by the Ohio Department of Transportation (ODOT). The City has applied for grant funds up to $250,000 that encourage alternate transportation methods to schools, such as walking or bicycling. Grant funds could be used for enhancements of routes to the Troy Jr. High School, including items such as sidewalk improvements, crosswalks, street lighting, or improved access to the new Adams Street Bridge. As required by ODOT, the legislation will be submitted as an emergency measure. Report signed by Douglas and Kirkham. Finance Committee: Mr. Douglas, Chairman, reported that Committee recommends legislation be prepared declaring a confiscated 1997 Pontiac as surplus and authorizing the sale of the vehicle. Report signed by Kendall, Schweser and Douglas. COMMENTS REGARDING COMMITTEE REPORTS OR AGENDA ITEMS – NONE RESOLUTION NO. R-56-2008 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR THE SALE OF AN EXCESS VEHICLE NO LONGER NEEDED FOR A MUNICIPAL PURPOSE This Resolution was given first title reading. Mr. Hutchinson moved for suspension of rules requiring three readings. Motion seconded by Mr. Kirkham. Yes: Clark, Douglas, Schweser, Kendall, Hutchinson and Kirkham. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Clark. Yes: Douglas, Schweser, Kendall, Hutchinson, Kirkham and Clark. No: None. RESOLUTION ADOPTED October 20, 2008 Page Two RESOLUTION NO. R-57-2008 RESOLUTION ADOPTING THE SAFE ROUTE TO SCHOOLS PROGRAM AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Schweser moved for suspension of rules requiring three readings. Motion seconded by Mr. Clark. Yes: Schweser, Kendall, Hutchinson, Kirkham, Clark and Douglas. No: None. Mr. Kendall moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Kendall, Hutchinson, Kirkham, Clark, Douglas and Schweser. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-58-2008 AN AMENDED RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO PAY BRUNS GENERAL CONTRACTING, INC. FOR WATER AND SEWER LINE OVERSIZING AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Schweser. Yes: Hutchinson, Kirkham, Clark, Douglas, Schweser and Kendall. No: None. Mr. Hutchinson moved for adoption. Motion seconded by Mr. Clark. Yes: Kirkham, Clark, Schweser, Kendall and Hutchinson. No: None. Abstain: Douglas - to avoid the appearance of a conflict of interest in that a potential developer in the area is a client of his employer. RESOLUTION ADOPTED COMMENTS OF THE MAYOR: Mayor Beamish provided a reminder of Meet the Candidates Night (Oct. 23) and Trick or Treat (Oct. 30). COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE AND SAFETY: Mr. Titterington commented that favorable bids had been received on the Penn Road and Williams Street sewer improvement projects. He also noted that the City had advertised for sale surplus City property; bids were received on all the properties except a small park parcel. There being no further business, the meeting adjourned at 7:25 p.m. ___________________________________________ ______________________________________ President of Council Clerk of Council |