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June 7, 2010 MINUTES OF COUNCIL A regular session of Troy City Council was held Monday, June 7, 2010, at 7:00 p.m. in Council Chambers. Members Present: Clark, Harrah, Hutchinson, Phillips, Schweser and Stubbs. Upon motion of Mr. Clark, seconded by Mr. Phillips, Mr. Kendall was excused from this meeting by unanimous roll call vote. Presiding Officer: Martha A. Baker, President of Council (due to Mrs. Baker having laryngitis, President Pro Tem Jarrod Harrah conducted the meeting) Others Present: Michael L. Beamish, Mayor Patrick E. J. Titterington, Director of Public Service & Safety Grant D. Kerber, Director of Law INVOCATION: An invocation was given by Mayor Beamish. EXECUTIVE SESSION: A motion was made by Mr. Schweser, seconded by Mr. Phillips, that Council recess into executive session to discuss negotiations with our public employees concerning their compensation and terms and conditions of employment and to consider the purchase of property for public purposes. Motion passed by unanimous vote. At 7:03 p.m., Council recessed into Executive Session. A motion was made by Mr. Clark, seconded by Mr. Hutchinson, to return to regular session. Motion passed by unanimous vote. At 7:43 p.m., Council returned to regular session. AMENDING COUNCIL AGENDA: A motion was made by Mr. Phillips, seconded by Mr. Schweser, to amend the agenda of the June 7, 2010 meeting of Troy City Council to add Resolution Numbers R-35-2010 and R-36-2010, related to contracts with the employees represented by Ohio Council 8, American Federation of State, County and Municipal Employees, Local 1342 & 1342-P, AFL-CIO. Motion passed by unanimous roll call vote to amend agenda. MINUTES: The Clerk gave a summary of the minutes of the May 17, 2010, meeting of Troy City Council. There were no corrections or additions to these minutes. A motion was made by Mr. Clark, seconded by Mr. Hutchinson, to approve these minutes. Motion passed by unanimous roll call vote. The Clerk gave a summary of the minutes of the June 4, 2010, special meeting of Troy City Council. There were no corrections or additions to these minutes. A motion was made by Mr. Phillips, seconded by Mr. Schweser, to approve these minutes. Motion passed by unanimous roll call vote. COMMITTEE REPORTS: Buildings, Streets & Sidewalks Committee: Mr. Harrah, Chairman, reported that Committee recommends legislation be prepared authoring the additional payment to the Ohio Department of Transportation (ODOT) in the amount of $16,268 for the resurfacing of SR-41 from I-75 West. Committee supports emergency legislation so the check can be forwarded to ODOT so that ODOT can award the contract for the project. Report signed by Phillips and Harrah. Finance Committee: Mr. Schweser reported as follows: 1) Committee recommends emergency legislation authorizing filing of an application for an amendment to the CDBG Agreement for the use of the FY 2009 funds for the HVAC Improvements to the marina building. Subject to the approval of the amended CDBG Agreement, Committee recommends legislation be prepared authorizing the Director of Public Service & Safety to advertise for bids and enter into a contract for HVAC upgrades to the marina building at a cost not to exceed $43,500. 2) Regarding the $105,000 allocation for CDBG Formula Grant Program for the FY 2010 fiscal year, Committee recommends legislation be prepared authorizing an application to fund: $ 69,000 Boyer Park Recreational Trail Connector 1,000 Safety pads for basketball floor (gym) at Lincoln Community Center 20,500 Downtown Revitalization – Masonic Lodge window repairs 2,500 Allocation to the Fair Housing Program 12,000 Program Administration $105,000 Total Reports signed by Schweser and Stubbs. June 7, 2010 Page Two Recreation & Parks Committee: Mr. Stubbs, Chairman, reported that Committee recommends that legislation be prepared authorizing that a portion of Stonebridge Park be declared as surplus and not needed for a public purpose and authorizing the sale of such land. Committee noted that in 2009 Council declared as surplus 0.405 acres of Stonebridge Park and authorized the sale of the parcel. However, there were no bids on the property. This new authorization is for the sale of 20 feet from the north end and 20 feet from the south end of the park. This would create making two “non-buildable” lots that can then be sold and combined with the adjacent properties if the owners are the successful bidders. The new proposal would still leave approximately 3.248 acres of parkland. Report signed by Clark, Hutchinson and Stubbs. COMMENTS REGARDING COMMITTEE REPORTS OR AGENDA ITEMS: Arthur Haddad, 843 Crestview Drive, commented that on behalf of the Masonic Lodge he appreciates the support for the window repairs from CDBG funds and windows have fallen out and the window areas are now boarded up. RESOLUTION NO. R-31-2010 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO FILE AN APPLICATION FOR THE USE OF FY 2010 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Stubbs, Harrah, Phillips, Hutchinson, Schweser and Clark. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Harrah, Phillips, Hutchinson, Schweser, Clark and Stubbs. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-32-2010 RESOLUTION AUTHORIZING THE APPLICATION TO THE OHIO DEPARTMENT OF DEVELOMENT FOR AN AMENDMENT OF THE FISCAL YEAR 2009 CDBG AGREEMENT AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Schweser moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips. Yes: Phillips, Hutchinson, Schweser, Clark, Stubbs and Harrah. No: None. Mr. Phillips moved for adoption. Motion seconded by Mr. Clark. Yes: Hutchinson, Schweser, Clark, Stubbs, Harrah and Phillips. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-33-2010 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO, TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE HVAC PROJECT FOR THE MARINA BUILDING This Resolution was given first title reading. Mr. Hutchinson moved for suspension of rules requiring three readings. Motion seconded by Mr. Schweser. Yes: Schweser, Clark, Stubbs, Harrah, Phillips and Hutchinson. No: None. Mr. Schweser moved for adoption. Motion seconded by Mr. Phillips. Yes: Clark, Stubbs, Harrah, Phillips, Hutchinson and Schweser. No: None. RESOLUTION ADOPTED June 7, 2010 Page Three RESOLUTION NO. R-34-2010 RESOLUTION APPROVING THE ADDITIONAL PAYMENT TO THE OHIO DEPARTMENT OF TRANSPORTATION FOR RESURFACING A PORTION OF STATE ROUTE 41 AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Schweser. Yes: Stubbs, Harrah, Phillips, Hutchinson, Schweser and Clark. No: None. Mr. Clark moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Harrah, Phillips, Hutchinson, Schweser, Clark and Stubbs. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-35-2010 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH OHIO COUNCIL 8, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO, AND LOCAL 1342 AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips. Yes: Phillips, Hutchinson, Schweser, Clark, Stubbs and Harrah. No: None. Mr. Schweser moved for adoption. Motion seconded by Mr. Phillips. Yes: Hutchinson, Schweser, Clark, Stubbs, Harrah and Phillips. No: None. RESOLUTION ADOPTED RESOLUTION NO. R-36-2010 RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH OHIO COUNCIL 8, AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO, AND LOCAL 1342-P AND DECLARING AN EMERGENCY This Resolution was given first title reading. Mr. Hutchinson moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips. Yes: Schweser, Clark, Stubbs, Harrah, Phillips and Hutchinson. No: None. Mr. Schweser moved for adoption. Motion seconded by Mr. Hutchinson. Yes: Clark, Stubbs, Harrah, Phillips, Hutchinson and Schweser. No: None. RESOLUTION ADOPTED ORDINANCE NO. O-13-2010 ORDINANCE AUTHORIZING THE SALE OF MUNICIPAL PROPERTY NO LONGER NEEDED FOR A PUBLIC PURPOSE This Ordinance was given first title reading. Mr. Clark moved for suspension of rules requiring three readings. Motion seconded by Mr. Hutchinson. Yes: Stubbs, Harrah, Phillips, Hutchinson, Schweser and Clark. No: None. Mr. Schweser moved for adoption. Motion seconded by Mr. Stubbs. Yes: Harrah, Phillips, Hutchinson, Schweser, Clark and Stubbs. No: None. ORDINANCE ADOPTED June 7, 2010 Page Four MAYOR’S COMMENTS: Mayor Beamish commented that many volunteers had worked on behalf of the Strawberry Festival during the past weekend. He also thanked City officials and staff for the support during the June 2-6 visit of the delegation from Takahashi City, Japan for the 20th anniversary of the Sister City relationship. SERVICE & SAFETY DIRECTOR’S COMMENTS: Mr. Titterington commented that bids for the drop slide and for the compact excavator (track hoe) came in under the authorization for each. Regarding the Westbrook Sewer Relining Project, Mr. Titterington commented that the $1.3 million project funded by Stimulus Funds will provide for approximately 23,000’ of sewer being relined, and the project is nearly 35% complete. He noted that some minor lawn repairs will need to be taken care at the conclusion of the project. Mr. Titterington noted that relining the sewers is more economical than replacing sewers; however, future projects will depend on revenues to support the projects. COUNCIL MEMBERS COMMENTS: - Mr. Phillips commented that he found the Memorial Day ceremonies to be very appropriate for the occasion, and he also appreciated the work of the Cemetery Department staff in preparing the Veterans Memorial and the cemeteries. - Mr. Harrah noted that he can now only be contacted by cell phone 418-8335. - Mr. Clark also noted the number of persons that volunteer for the success of the Strawberry Festival. He noted that Karen and Terry Purke, who volunteer for many activities, recently received recognition for their volunteer efforts. AUDIENCE COMMENTS: Michael Burkholder, 465 W. Staunton Road, commented that he had not received previously requested information. Mr. Titterington advised that regarding his request associated with a Dayton Business Journal publication, the City did not submit information and has no documentation. Regarding the request for information regarding tax data, the Fiscal Supervisor is working with the Director of Law to determine what information can be provided and if the requested information is available from the system. There being no further business, the meeting adjourned at 8:27 p.m. __________________/s/______________________ _________________/s/__________________ Clerk of Council President of Council |