In accordance with state law, the City of Troy Records Commission keeps a schedule of how long various types of records are kept. These records document the City's organization, policies, decisions, and activities.

Our full public records policy is viewable here: SD-2-2007 Public Records Policy

What are public records?

The City of Troy, under Ohio law, defines public records in this way: any document – paper, electronic (including, but not limited to, email), or other format – that is created or received by, or comes under the jurisdiction of a public office that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the office.

Who can request public records?

All records of the City of Troy are public unless they are specifically exempt from disclosure under the Ohio Revised Code or federal law. Anyone can request them for any purpose.

Where can I access public records?

For police records, contact the Police Department at 937-339-7525 or police.records@troyohio.gov. More information about police records is available here.

For other public records, contact the Clerk of Council at 937-335-1725 or public.records@troyohio.gov. 

Please make your request as clear and specific as possible. Doing so will help City staff locate records.

Public records can be accessed as follows:

• Requestors can view public records in person at a City facility.
• Requesters can ask for copies of public records to be picked up from a City facility, or requesters can ask for copies of public records to be mailed or forwarded by electronic mail.

Please note  that physical copies of records may incur a cost. See www.troyohio.gov/fees for details.

How will my request be handled?

The City of Troy follows the Ohio Revised Code and the City of Troy Public Records Policy.

When you request a public record:

• Staff may ask for clarification to ensure your request is processed quickly and accurately. Routine records requests will be completed within three business days.
• If a record is determined to be beyond “routine,” such as a request for a large number of copies or a request requiring extensive research, you will receive acknowledgment of the request.
• If a public records request is denied, staff will explain the denial. Those reasons may include:
  1. An overly broad request, for which staff cannot determine the records being sought.
  2. A request for a record that does not, in whole or in part, meet the definition of a public record. If part of the record meets that definition, staff may redact the section which cannot be shared.
  3. A request for public records that are exempt from disclosure or otherwise protected.

For questions, call 937-339-7525.